Job Reference Number :

EYSD/ADR/047

Opening Date :

13/09/2024

Job Title :

Assistant Director Education, Youth & Sports Division

Closing Date :

12/10/2024

Job Description :

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor-Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In alignment with the ASEAN 2025 and Key Aspirations of the three pillars of the ASEAN Community, namely the ASEAN Political-Security Community (APSC), the ASEAN Economic Community and the ASEAN Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified ASEAN Nationals to apply for the position of Assistant Director/Head of Education, Youth & Sports Division.

Remuneration and Benefits:
Successful candidate will be offered a basic salary of USD 5,567 and attractive remuneration package including housing, outpatient medical reimbursement, hospitalization & life insurance, children’s education and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the six-month probationary period. Please note that ASEAN Secretariat Staff shall not be retained in active service beyond the age of 60 years.

1. The Assistant Director (ADR) Education, Youth & Sports Division (EYSD) reports directly to the Director of Human Development Directorate, and he/she will be responsible for the following duties:1. Managing the operational activities of the Division.
   • Plan and manage the work and deliverables of the division.
   • Supervise, provide guidance and direction, and approve tasks and activities of staff.
   • Foster teamwork and collaboration within the division.
   • Conduct annual performance planning, mid-year assessment and annual appraisals for staff, and identify key performance development needs for individual staff.
   • Manage effectively all resources of the division, including human, financial, and physical resources.
   • Participate in and report during directorate and department management meetings.

   2. Providing policy and technical advice and recommendations.

   • Provide policy and technical advice and recommendations on sector concerns along education, youth and sports matters, including providing input into the drafting of sectoral workplans (and similar documents) as well as any agreements in coordination with relevant divisions in ASEC.
   • Monitor progress of implementation of sectoral workplans (and similar documents) including relevant commitments in the ASCC Blueprint 2025 as well as ASCC Strategic Plan Post-2025, and provide report and inputs for the Director and Deputy Secretary General.
   • Sit as member of steering committees and provide technical advisory and substantive support to Technical and Working Group Meetings for the Education, Youth and Sports sectors.
   • Provide technical expertise and participate in official visits organised by ASEAN and/or its Dialogue Partners either as part of the ASEAN Secretariat/ ASCC Department or as part of a sectoral delegation.

   3. Overseeing the development, implementation and evaluation of programmes and/or projects in support of the ASCC, particularly in Education, Youth and Sports affairs.

   • Initiate programmes and/or projects and manage project approvals and project implementation, including activities aimed for Education, Youth and Sports sectors.
   • Coordinate with international organisations and donors where necessary, for programmes and/or projects funded by external parties.
   • Assist with programmes and projects implementation by providing technical input (for example as technical resource persons for workshops).

   4.  Servicing the relevant sectoral bodies of the ASEAN Socio Cultural Community.

   • Ensure that ASEAN Bodies under EYSD purview are provided with appropriate substantive and administrative support as required.
   • Serve as the focal point and effectively engage with ASEAN Member States, Dialogue Partners and other stakeholders, drawing on input from other Divisions as necessary.
   • Represent the ASEAN Secretariat at ASEAN and international forums as required.

1. • Advanced University Degree in Education, Social Sciences, or other appropriate specialist discipline related to the areas of work of this Division.
   • Minimum six (6) years of experience relevant to the post, preferably in a supervisory or managerial role in any of the fields related to the portfolio of the division.
   • Proven experience in research, public policy development and negotiation, and in working closely with governments or inter-governmental organisations.
   • Proven ability to develop and maintain sound working relationships with public and private sector organisations and other stakeholders.
   • Proven ability for accuracy under pressure and adherence to deadlines.
   • Sound understanding of international and regional issues, and knowledge of and commitment to ASEAN ideals.
   • Sound financial, physical and human resource management skills.
   • Sound corporate and strategic planning skills.
   • Demonstrated ability to lead and motivate staff in a complex work environment.
   • High-level interpersonal and communication skills, and preferably experienced working in a multi-cultural environment and/or international settings.
   • Commitment to teamwork and collaborative work practices.
   • Computer proficiency with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
   • Excellent command of English, written and spoken.