Assistant Director, Event Logistics (Hybrid)

A cover letter is welcomed. If you submit one, please attach it as the first page of your resume.

The University of Michigan Development Community is committed to growing and retaining a diverse and thriving workforce, demonstrating respect and inclusivity for all.

This is a full time, term-limited position ending after three (3) years from the hire date and is eligible for U-M benefits. Before the end of the term limit, it could be considered for a term extension or for transition to an open-ended position.

To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

Note: While work arrangements are flexible with regard to work location, all new employees are expected to be in commutable distance to campus, unless reported otherwise in the job posting.

Summary

You will lead logistical arrangements, and the planning and execution of institution-wide ceremonial, development and presidential events. Your priority will be the successful organization of all President’s House events. You will receive direction from the Director, Event Logistics and Design, and will partner with event colleagues to produce superior, impactful events in a complex, but fun, work environment.

Reports to: Director, Event Creative and Logistics, Office of University and Development Events
Supervises: Event Logistics Manager

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Event Logistics Leadership, Presidential Event Leadership, Execution, and Planning:

• Design and execute experiences to support each event’s strategies and goals in collaboration with University and Development Events (UDE) colleagues and other event stakeholders.
• Oversee planning and execution of logistics for our University-wide development, ceremonial, DEI, and presidential events including space planning, contract negotiations, menu design, on-site digital experience, event decor design, performances, custom gifts and transportation logistics.
• Manage our event logistics, strategy and scheduling at the President’s House including but not limited to School, College, Campuses, and Unit events in the President’s House.
• Develop President House event formats that School, College, Campuses, and Units may use for events to create an atmosphere that fosters successful donor cultivation and stewardship, while also being sustainable for the events team.

Event, Team, and University Excellence:

• Event team’s champion for updating procedures and body of knowledge for the President’s House.
• Responsible for our logistics team’s entries in the project management system to ensure all pillar colleagues complete their work on time. 
• Lead our logistics team in sharing, recommending and incorporating current event trends in UDE’s event experiences – obtained through training/conferences, books/articles, or subscribing to digital periodicals, among other methods and modes of learning.

**For the full job description with a detailed list of responsibilities and qualifications, please click here . 

Required Qualifications*

• A bachelor’s degree or an equivalent combination of education and experience is necessary.
• 5 + years demonstrated event management experience required.
• Commitment to diversity, equity and inclusion in the workplace.
• Project management skills.
• Passion for providing exceptional customer service.
• Solid knowledge and experience using Google suite.

Note:

• Overtime necessary to include early mornings, evenings, weekends, and holidays.
• Travel is required and may occur any time of the year, including holidays.

Additional Information

For additional information about this position and to review other current openings in Development, please visit our website at: https://giving.umich.edu/um/careers

Application Deadline

Although the Posting End Date may indicate otherwise, this job may be filled and closed anytime after a posting duration of seven calendar days.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.