Assistant Director of Gift Administration

BSUF Advancement Services and IT

Assistant Director of Gift Administration

Ball State University

Would you like to work with an energetic group of staff at a unified foundation, one with no barriers between advancement, alumni relations, and stewardship? Now is your chance to be part of a dynamic team dedicated to reinventing higher education through philanthropy and cutting-edge partnerships.
The Ball State University Foundation currently has an opening for an Assistant Director of Gift Administration, who will play a key role in what is the most ambitious fundraising campaign in BSU history. If you’re looking for a high-achieving work environment with a culture of camaraderie and a mission to change lives, check out the job details below.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Position Function: As a member of the Advancement Services and Prospect Development team and reporting to the Director of Gift Administration and Reporting, the Assistant Director of Gift Administration manages the Gift Processing area, as well as personally batching and processing gifts into the database of record (Raiser’s Edge NXT).

The Assistant Director will take a leading role in establishing and following internal controls, validation and quality assurance processes to ensure constituent and gift records are accurate, and will oversee management of documentation and record keeping, ensuring compliance to donor intention.

Minimum Education: Bachelor’s degree from an accredited institution or an associate degree and two years of related experience will be accepted in lieu of a bachelor’s degree. Each additional year of experience over the required minimum may substitute for one year of college (30 semester hours) on a year-for-year basis.

Minimum Experience: At least one year of related experience and/or experience in banking, accounting, retail cash management.

Minimum Other:

• Problem solving, critical thinking, and analytical skills.
• Strong verbal and written communication skills and the ability to communicate effectively and interact well with people of all ages and diversity.
• Ability to effectively manage multiple projects, organize work, and meet deadlines.
• Excellent attention to detail and high degree of accuracy.
• Curiosity with technology.
• Proficiency with Microsoft Office products with a focus on Word, Excel, Outlook, and OneDrive.
• Must exercise discretion in working with confidential information.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Qualifications:

• A working knowledge of Blackbaud Raiser’s Edge 7/RE NXT, Blackbaud Fundraiser Performance Management or another donor focused CRM (Advance, Salesforce, Ellucian)
• Gift entry experience in a non-profit organization or higher education institution
• Supervisory experience

Apply online at: https://bsu.peopleadmin.com/postings/42222 Include the following documents with your application: resume, and in support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions. The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Review of applications will begin immediately and will be accepted through April 15, 2024.

Salary: The minimum salary for this position is $45,000.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 bachelor’s, master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

The Ball State way is rooted in the Beneficence Pledge – a commitment to excellence in teaching and scholarship, honesty and integrity, social responsibility, gratitude, and valuing the intrinsic worth of each member of our community. Ball State students, faculty, and staff are empowered in a culture that believes in them and demands they believe in themselves. They are partners in an innovative, immersive approach to education. They are supported by living and learning facilities that enable intellectual curiosity. We graduate scholars who are changing the world, and we’ve dedicated our University to do the same.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.