Assistant FAO Representative

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Description

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Organizational Setting

• The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient, and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
• FAO Representation in Sierra Leone implements an integrated food security programme, focusing on diversification of livelihoods, managing natural resources and building resilience. The Office employs a diverse team of experts locally, but also attracts the available technical experts from the region and the headquarters. FAO works in close partnership with the Government of Sierra Leone, farmers and other stakeholders, supporting plans and policies that affect the food and nutrition security in the country; our work is a part of the corporate commitment to support countries to achieve the Sustainable Development Goals (SDGs) by 2030, especially SDG 2 on Zero Hunger.
• The post is located in the FAO Representation in Freetown, Sierra Leone.

Reporting Lines

• The Assistant FAO Representative (Administration) reports to the FAO Representative.

Technical Focus

• Programme administration and financial management, including accounting and personnel administration.

Key Results

• Effective and efficient provision of administrative support to programme and project activities of the FAO Representation.

Key Functions

• Provides support in the areas of administration, finance and budgetary control.
• Maintains all financial records and monitoring systems of the office and assists with monitoring of various accounts; supervises and/or maintains imprest accounts; ensures that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and reports variations from budgets.
• Supervises the administrative team, assisting with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO’s corporate systems.
• Prepares financial and administrative correspondence for the office, including the processing of payments in accordance with established rules; maintains a filing system; and ensures that an appropriate paper trail with key documentation is archived.
• Assists with the preparation of recurring reports on programme, project and office accounts; provides support in the preparation of reports for budget planning, audits and other related requests; and liaises with local banks and financial institutions.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained.
• Ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the country of assignment.
• Advanced university degree in a field related to business or public administration.
• One year of relevant experience in office management, administration, accounting and/or audit, budget or finance.
• Working knowledge (proficient – level C) of English. 
• Working knowledge (proficient – level C) of the local.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2402474

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