Assistant Humanitarian Affairs Officer

This position is located in the Operations and Advocacy Division (OAD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being published for a position as Assistant Humanitarian Affairs Officer in Dnipro, Ukraine (the duty station may be subject to change, as the operational situation in the country evolves). Under the overall supervision of the Deputy Head of Office, the incumbents report to the HAO/Head of East Hub.
 

Summary of key functions:

• Supports accurate humanitarian data collection to analyze humanitarian needs and responses. 
• Assists in the development of coordination and cooperation mechanisms among humanitarian actors and key stakeholders.
• Contributes to proper monitoring and reporting of the humanitarian situation and response.
   

Within the limits of delegated authority and depending on location, the Assistant Humanitarian Affairs Officer at this level may be responsible for the following duties:

Supports accurate humanitarian data collection to analyze humanitarian needs and response:

• Reviews incoming field reports, prepares summaries of field activities and flags important issues to Sub Office/Hub management.
• Contributes to maintaining reference/resource information on issues affecting the humanitarian situation and partners’ capacity, emphasizing opportunities and challenges for response.
• Assists in the organization of field missions, including Inter-Agency Convoys to hard-to-reach areas. 
• Identifies key pieces of information that will assist with organizational decision-making, with a particular focus on improving gap analysis and humanitarian response.

Assists in the development of coordination and cooperation mechanisms among humanitarian actors and key stakeholders:

•  Supports the organization of meetings, workshops, etc., within existing humanitarian coordination structures to facilitate joint analysis, gaps and priority identification and monitoring of the humanitarian response, including through notetaking and interpretation support.
• Contributes to establishing relationships with key stakeholders (government, UN agencies, NGOs, and other relevant actors), in areas of operation to facilitate information exchanges and engagement as relevant. 
• Contributes to the collection and analysis of data as well as the identification of trends or patterns and provides draft insights through graphs, charts, tables, and reports using data visualization methods for data-driven planning, decision-making, presentation, and reporting.

Contributes to monitoring and reporting of the humanitarian situation and response:

• Supports the collection of field information to monitor and improve ongoing response, coordination activities, and information products.
• Assists in the preparation of succinct reports on the key humanitarian issues in the districts, and working with state level partners, provide analysis on response gaps and advocacy issues.
• Monitor the humanitarian landscape and report on access constraints and the progress of other cross-cutting issues.   

Supports Emergency Preparedness and Response:

• Participates in contingency planning and emergency preparedness activities.
• Assists in the rapid assessment of emergency situations and the formulation of response plans in coordination with humanitarian partners.
• Provides support in the mobilization and coordination of emergency response teams during sudden-onset crises. Performs other duties as required.

• Professionalism: applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position; possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; strives to keep job knowledge up-to-date through self-directed study and other means of learning; demonstrates good knowledge of information technology and applies it in work   assignments;

• Teamwork: Works collaboratively with  colleagues  to achieve organizational  goals;  Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;  places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares  credit for  team accomplishments and accepts joint responsibility for team shortcomings;  Demonstrating integrity by modeling the UN’s values and ethical  standards;

• Client   Orientation:   Establishes   and  maintains   productive   partnerships   with clients; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.