Assistant Inter-Agency Coordination Officer

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Job Description

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties:
  • Include partners in the refugee response, respecting their respective mandates and programme priorities.
  • Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response.
  • Facilitate humanitarian response coordination activities and support coordination meetings as required, including by preparing meetings, drafting minutes and follow-up documentation.
  • Manage the flow of information to/from the supervisor and other senior staff, including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor.
  • Draft correspondence, documents and reports, and prepare tables and ensure follow-up.
  • Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda, information on the person/organization, information on the topic).
  • Assist the Sector Coordinators when necessary.
  • Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs, the International Red Cross/Red Crescent movement, UN agencies, civil society actors ), through establishment/maintenance of appropriate sectorial coordination mechanisms, including working groups at the national and local level.
  • Ensure appropriate links with national and local authorities, state institutions, local civil society and other relevant actors and ensure appropriate coordination and information exchange with them.
  • Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions.
  • Identify geographical and thematic gaps in IA Coordination, and facilitate the appropriate response to those gaps.
  • Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise.
  • Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit.
  • Provide stakeholders with regular reports.
  • Ensure review of coordination related information management products and work closely with the information management team.
  • Perform regular field visits and take part in regional coordination meetings.
  • Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
  • Perform other related duties as required.
Minimum Qualifications:
  • Years of Experience / Degree Level
  • For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education:
  • Social Sciences;
  • Development Studies;
  • Journalism;
  • International Relations;
  • Political Affairs;
  • or other relevant field.
Relevant Job Experience:
Essential:
  • Relevant experience in humanitarian or development programme implementation, including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system, NGOs and related planning and coordination practises.
Functional Skills:
  • IT-Computer Literacy
  • ER-Inter-Agency External Relations
  • ER-Inter-Agency Leadership/Coordination
  • ER-Inter-Agency Resource Mobilisation
  • PR-Refugee Protection Principles and Framework
  • CO-Public Speaking
  • CO-Drafting and Documentation
Language Requirements:
  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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