Assistant (m/f/d) European Office

Assistant (m/f/d) European Office

Deutscher Städtetag

Brussels, Belgium

The Association of German Cities/Association of Cities of North Rhine-Westphalia is looking for an Assistant (m/f/d) starting 1 August 2024 for its European Office in Brussels. The position is to be filled with regular weekly working hours (full-time) but is in principle also suitable for part-time employees. The main working language within the European Office in Brussels is German.

What are your main tasks?

This responsible and interesting job essentially comprises:

• the coordination, arrangement, organization, preparation and follow-up of appointments, (committee) meetings and events;
• communication in the European Office (e-mails, letters and telephone);
• acting as a contact person for visitors (groups), interns and trainee attorneys;
• information management (filing and resubmission, registry);
• office management (administration/ordering of office supplies, obtaining and comparing offers, pre-checking invoices, liaising with other associations);
• editorial assistance for our newsletter Europanews;
• acting as contact person for the European Gender Equality Charter;
• supporting interdepartmental coordination, in particular to support the delegates in the Committee of the Regions;
• the completion of general assistance tasks (travel planning, diary management).

Flexibility with regard to the assigned and future tasks is expected. A change in the focus of activities cannot be ruled out and is therefore reserved.

What is important to us?

For the advertised position we are looking for a committed and convincing personality with:

• completed vocational training, ideally as an office management assistant or office communication specialist or comparable training;
• perfect command of German, French and English;
• very good IT skills, especially with the common MS Office products (Word, Excel, Outlook, PowerPoint), the Internet and office organization applications;
• adept and eloquent oral and written expression and very good spelling skills;
• experience in coordinating activities, knowledge of internal processes and familiarity in dealing with committees, associations and institutions;
• basic knowledge of the political system of the European Union;
• excellent communication and teamwork skills and friendly manners;
• high service-orientation;
• independent way of working;
• enjoying the further development of assistance work by utilising new digital possibilities, e.g. experience in the use of software for video and web conferencing as well as electronic file management;
• a high degree of initiative, flexibility, persuasiveness, resilience, loyalty, discretion and commitment.

What are the framework conditions?

• An employment contract in accordance with Belgian law, in which an appropriate salary can be set, depending on your qualifications and professional career, up to a maximum of EG 9 b TVöD (VKA);
• a responsible and varied job in an attractive working environment;
• flexible working hours as part of an attractive flexitime model and mobile working;
• modern technical and ergonomic workplace equipment, e.g. with mobile devices;
• further vocational training opportunities;
• offers within the scope of occupational health management and preventive healthcare measures;
• annual special payment;
• a secure job.

The Association of German Cities promotes equality for all and is therefore open to applications from all persons, regardless of their ethnic, cultural or social background, age, religion, ideology, disability or sexual identity.

Severely disabled applicants (m/f/d) with otherwise equal qualifications and suitability will be given preferential consideration in accordance with SGB IX.

Contact and information

If you have any questions or require further information, please contact the HR Manager, Mrs Errenst, Tel: +49 221 3771-256.

Further information about the Association of German Cities can be found on our homepage at http://www.staedtetag.de and https://www.staedtetag.de/english.

Have we sparked your interest?

If you fit the job profile and are interested in working for a local authority umbrella organisation, we look forward to receiving your complete and informative application documents in German. Please send these in writing, quoting the subject “Assistance European Office Brussels”, by 14 July 2024 at the latest to:

Deutscher Städtetag, Human Resources Department, Gereonstraße 18 – 32, D-50670 Cologne or via e-mail: [email protected] (max. 3 MB and in PDF format).

The Association of German Cities is the voice of the cities. It is the municipal umbrella organisation for all autonomous and most of the county-affiliated cities in Germany. The Association of German Cities represents the interests of cities vis-à-vis the federal government, the federal states, the European Union and numerous associations and institutions. It accompanies political processes, helps shape legislation in the interests of the cities and respects local autonomy and municipal self-government, which are guaranteed in the German constitution, the German Basic Law. Our member cities exchange ideas and develop joint positions on all policy areas that are relevant to cities in Germany. The head office comprises seven departments in the offices in Berlin and Cologne.