Assistant Mail Service Supervisor

The University of Virginia seeks an Assistant Mail Service Supervisor for a busy mailroom. The Assistant Mail Service Supervisor picks up, receives, sorts, and distributes all internal and external mail. They work with various carriers to receive and distribute packages. They operate and maintain mailroom equipment. This position assists with the management and oversight of staff, staffing schedules, and day to day operations of mail center and satellite mailrooms.

Responsibilities include:

• Assist with determining staffing levels in Cauthen and satellite mailrooms.
• Manage When 2 Work when the supervisor is out of the office.
• Assist with annual mailroom review and optimization.
• Assist with fleet management.
• Sort mail into mailboxes, notify recipients of packages and uncollected mail, issue packages, and assist customers with problems, as requested.
• Pick up mail from the main post office. Deliver packages and mail to satellite locations.
• Process undeliverable mail, contact magazine distributors to suspend subscriptions, and return uncollected packages to senders.
• Track all mail and packages in the system, including uncollected mail and suspended magazine subscriptions.
• May prepare and process mail pieces for bulk mail (Standard Mail, periodical and presorted first class mailings) to USPS specifications through use of departmental equipment. We don’t do bulk mail out of Cauthen.
• Maintain Mail Preparation equipment and systems in proper working order and the work area in a clean and orderly condition.
• In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS

Education: High school diploma or equivalent.

Experience: None

Licensure: Valid Virginia driver’s license.

PHYSICAL DEMANDS

This position will require a significant amount of standing while sorting mail, etc. Additionally, lifting mail, carrying mail, etc. is required, as well as keyboarding.   

TO APPLY

 
Please apply through the UVA job board and complete an application online. please Internal UVA applicants please apply through your Workday Home page, search “Find Jobs,” and search for ‘Assistant Mail Service Supervisor.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman .

This is an exempt-level position with UVa benefits. Employees’ benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Retirement benefits
• Tuition and professional development benefits after six months
• Employee wellness program featuring activities to earn up to $500/year.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.