Assistant Manager/ Manager (Academic Administrative)

Curriculum and Policies Implementation
– Work closely with the Deputy Head (Academic matters), Deputy Head (Graduate Studies), Programme Directors and Dean’s Office in preparing proposals for curriculum changes.
– Lead the implementation of revamped curricula, and new initiatives, which include but are not limited to coordinating the timetable, allocation of courses to students to ensure optimal learning and updating the relevant materials (e.g. webpage, NUS bulletin). 

Academic Programme Management (MOE-subsidised UG and PG programmes)
– Lead the admission exercise and provide programme-related advisory
– Programme administration throughout the student lifecycle (leave of absence, withdrawal, dismissal, appeal, academic offence, fee waiver)
– Provide administrative support to students and faculty for the day-to-day running of the undergraduate and graduate programmes (preparing and coordinating the logistics of design examinations, exhibitions, overseas fieldtrips / workshops, archival of students’ works, course notes, module registration and timetabling scheduling, outreach, student exchange programme, scholarship, financial aids and other grant administration)
– Process financial aids (scholarships, bursaries, awards, study and travel grants)
– Ensure timely and effective communication with stakeholders, e.g., faculty staff, students and external parties – e.g. design posters final review/ exhibition layout, preparation of design handbooks and communication (sending out emails and responding to enquiries from stakeholders)
– Manage pre-examination preparation and post-examination processing which includes examination scheduling, marks checking and processing, checking of reports, exam result appeals, special consideration, academic awards and graduation matters, and BOE meeting. 
– Follow up on overdue tuition fees

Management
– Manage support team in the administration of the academic programmes throughout the student lifecycle.

Event Management and Liaison
– Assist with the preparation work for accreditation visits by accrediting bodies (BOA/SIA Revalidation Visit) and Visiting Committee visitations
– Organise events, including external examinations, and support outreach efforts of workshops, industry networking sessions, etc 
– Support outreach efforts of external relations related events/ activities such as conferences, workshops, executive programmes

Process Management, Reporting & Compliance
– Consistently review procedures with Administrative Team Lead, and Deputy Head with a view to identifying areas of procedural and productivity improvement.
– Prepare road map and implement new/reviewed processes for better ROI/Service
– To coordinate with accreditation team and academic office to ensure compliance
– Ensure compliance to standards and rules

– Any other administrative duties as assigned by Deputy Head, Programme Directors and Administrative Team Lead. 

Qualifications

•    A Bachelor’s degree in any discipline
•    At least 3 years of relevant working experience
•    Strong verbal and written communication skills
•    IT savvy and proficient in MS Office applications, Photoshop / In-design
•    Able to multi-task and thrive in a fast-paced environment
•    Strong team player, able to work collaboratively with various stakeholders
•    Positive mindset and Can-do attitude

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 23962