Assistant Project Manager – US based remote

Tetra Tech International Development (International Development Jobs – Tetra Tech) is currently accepting expressions of interest from qualified candidates for an Assistant Project Manager. The position can be fully remote from a continental US-based location or hybrid within a commutable distance to either one of our office locations in Winooski, VT or Arlington, VA.

Position Description: The Assistant Project Manager (APM) role offers early career professionals an entry point into a career in international development. APMs receive formal training and on-the-job coaching and are assigned to Project Management Teams (PMTs) to help support at least one active project, primarily from Tetra Tech’s portfolio of USAID-funded activities. New APMs will additionally benefit from peer-to-peer learning with the existing cohort of APMs. This combination of training, coaching, and real-world work is intended to help APMs grow into well-rounded international development practitioners who understand the international development project lifecycle and have the skills to contribute project management support and expertise in both Home Office and Project Team roles. Please note that hiring is contingent upon future funding decisions.

Responsibilities:

* Provide day-to-day project operational and backstopping support to at least one project in an Assistant Project Manager role;

* Attend all PMT meetings (may include taking and circulating meeting notes);

* Assist with drafting requests for client approval and reviewing supporting materials to ensure they are complete and accurate;

* Assist with hiring and mobilizing consultants and hiring long-term staff (gather/review HR documents, check references, draft consultant agreement, submit travel and advance requests, review consultant invoices and expense reports, assist with salary calculations, review draft employment agreement, etc.);

* Process funds requests; assist with monthly and annual projections; assist with review of draft invoices and updating of the project workbook; review DBA and Medex charges;

* Ensure prompt payment of consultants and vendors, including conducting verbal account verifications and liaising with accounts payable;

* Lead on entering and maintaining information in Tetra Tech systems (Salesforce, Teams, etc.); assist with maintenance of project management systems to ensure that they remain relevant and are improved and streamlined to keep pace with changes in the company;

* Support organization and logistics for events such as consultations, conferences, annual work planning, etc.;

* As needed, travel to project sites to work with project teams, support events, or help fill short-term staffing needs, and support administrative project start-up and close-out tasks;

* Support subcontracting and grantmaking processes as needed;

* Manage DEC submissions; review documents and presentations for grammar, formatting, etc.; liaise with the production team on requests for editing/formatting/508 compliance support;

* Provide input in support of project management training content development for home office and project staff; provide input to continuous improvement of project systems and tools; and

* Complete necessary project management training and build foundational understanding of project management responsibilities throughout the project lifecycle; and engage in skill coaching/mentor relationships.

Minimum Qualifications Required:

* Minimum bachelor’s degree, preferably in a field related to international development or one of the firm’s practice areas;

* Strong written and verbal communication skills, including strong cross-cultural communication;

* Strong attention to detail and problem-solving skills;

* Demonstrated strength with teamwork and multi-tasking;

* Effective time management and organizational skills;

* A history of academic and professional success;

* Fluency in English required; proficiency in a second language, such as French, Spanish, or Arabic preferred;

* Proficiency with MS Office applications;

* Availability for short-term international travel to developing, transitioning, conflict, and post-conflict countries;

* Current US work authorization is required at the time of application.