Assistant Registrar (Graduation & Awards)

Faculty/Directorate

Academic Services

School/Function

Education

Contract type

Fixed Term Contract

The Role

Graduations are some of the most prestigious and exciting events in the University calendar, celebrating the achievements of 5000 graduates over the year, who bring 11,000 guests to ceremonies. Based in Academic Registry, the Assistant Registrar (Graduation and Awards) is responsible for the strategic and operational management of a range of complex processes that are integral to the success of graduations such as the identification of students eligible to graduate, registration and ticket booking; verification of awards; production of accurate name lists for printed programmes; tickets and seating plans and printing certificates. With the support of two co-ordinators, the post-holder also manages an award documents service, providing printed and electronic award documents including replacement certificates, diploma supplements and certified copies of award documents to third parties and alumni.

The Person

The successful candidate will possess advanced experience and knowledge of working with SITS database. They will be able to analyse, interpret and manipulate large volumes of data and create complex, advanced-level Excel spreadsheets. They will have strong attention to detail, with accuracy crucial to this role. Working independently, they must be able to plan a schedule of activities according to key dependencies and deadlines, in collaboration with other departments and colleagues. The post-holder will be passionate about providing excellent customer care, and encourage a similar approach within their team.

Directorate/Function

Be a part of the team which ensures academic rigour and manages governance for Kingston University

Academic Registry supports the University’s governance and decision-making committees, maintains academic regulations, develops and implements academic policies and oversees the quality and standards of academic provision. 

In conjunction with faculties, we are responsible for timetabling all teaching across the University and ensuring the smooth-running of exams. We also provide guidance on the institution’s assessment and regulatory framework. Alongside colleagues, we deliver statutory returns and student management information as well as administering formal student academic appeals. 

We identify opportunities for innovation, see change as an opportunity, value constructive feedback and share good practice across the University.

Further information

This is part time (22.20 hours per week), fixed term position for 12 months with a starting salary of £25,912.20 per annum (60% pro rata to £43,187 annum).

Interviews are expected to be held on w/c 11 March 2024.

For informal enquiries, please contact Mr Mark Bonetzky , Deputy Academic Registrar (Timetabling & Examinations).

Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students’ identities, backgrounds and diverse experiences makes us who we are – so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme. 

To apply click on ‘Apply Now’. If, for accessibility reasons, you need to apply in an alternative format, please email [email protected]  or call the HR Shared Services team on 020 8417 3118.