Assistant to the Associate Vice President for Academic Affairs

Posted: 11-Feb-24

Location: Clinton, New York

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 7524F34D-F0A1-477B-956185913AFAA639

The responsibilities of the Assistant to the Associate Vice President for Academic Affairs is to fulfill the administrative needs of the AVPAA including travel arrangements, calendar scheduling, and minor correspondence. The position plans, executes, and completes cyclical and on-going projects under the purview of the Dean of Faculty. In addition, the Assistant will supplement the administrative team supporting the Dean of Faculty and the Office of the President. 

The Assistant is expected to prioritize and complete tasks in a timely manner, demonstrate a sincere, caring, friendly, and helpful attitude to our guests and Hamilton community members, use good judgment, and maintain confidentiality. The Assistant will be expected to contribute to a collegial office and highly collaborative team environment.

This is a full-time, non-exempt position with a pay range of $18 – $21 per hour.

Responsibilities:

• Provide administrative support to the Associate Vice President for Academic Affairs
• Administer annual research, teaching and travel funds for faculty
• Administer the College Speaker Fund including maintaining budget spreadsheets, process check requests, and track expenditures.
• Administer payout of student entertainment fund.
• Organize events for the AVPAA.
• Monitor and order refreshments supplies for the building.
• Manage and execute all aspects of student awards for Convocation, Class and Charter Day. Commencement, and semesterly research awards.
• Manage all administrative responsibilities for faculty awards.
• Complete correspondence to all Dean’s List recipients each semester.
• Assist with Commencement, Convocation and New Faculty Orientation as needed by Dean of Faculty and President’s Office.
• Provide assistance to the President’s Chief of Staff in preparing mailings and materials for the Board of Trustees as needed.
• Cover for administrative staff in Buttrick as needed.
• Team with all co-workers in Buttrick as needed to complete tasks of the office.
• Other duties as assigned.

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About Hamilton College
United States. Founded in 1793 as the Hamilton-Oneida Academy; chartered in 1812 as Hamilton College; third oldest college established in New York State. Our mission is to provide an educational experience that emphasizes academic excellence and the development of students as human beings, as we prepare them to make choices and accept the responsibilities of citizenship in a democratic world of intellect and diversity. Hamilton’s 1,350-acre campus is situated on a hilltop overlooking the picturesque village of Clinton, N.Y. The College is eight miles southwest of Utica, 45 minutes east of Syracuse, one hour from the Adirondack Park to the northeast and 90 minutes west of Albany.
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