Assistant Transport

Details

Mission and objectives

Concerned with the security, humanitarian, human rights and political crisis in the Central African Republic and its regional implications, the Security Council authorized in April 2014 the deployment of a multidimensional United Nations peacekeeping operation, MINUSCA, with the protection of civilians as its utmost priority. Its other initial tasks included support for the transition process; facilitating humanitarian assistance; promotion and protection of human rights; support for justice and the rule of law; and disarmament, demobilization, reintegration and repatriation processes. The newly established mission subsumed the UN Integrated Peace building Office in the Central African Republic (BINUCA). MINUSCA current uniformed personnel levels stand at 11,650 military personnel and 2,080 police personnel, and are tasked with the strategic objective of creating the political, security and institutional conditions conducive to sustainably reducing the presence of — and threat posed by — armed groups. See http://www.un.org/en/peacekeeping/missions/minusca/.

Context

Supervision, induction and duty of care of UN Volunteers (Roles and Responsibilities of Host Entities)
UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:
• Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
• Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
• Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
• Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
• Access to shared host entity corporate knowledge, training and learning;
• Inclusion of the volunteer in emergency procedures such as evacuations;
• Leave management;
• DSA for official travel, when applicable;
• All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme;
• Investigate misconduct: sharing reports with the UNV;
• Provide emergency assistance, e.g. the death of volunteer or medical evacuation, in collaboration with UNV. Accept letters of guarantees or potential liabilities for covering medical costs not claimable under medical insurance in extraordinary situations (e.g. isolation facilities` services during pandemics).

Task description

Under the authority and supervision of the Transport Assistant or his/her designated representative(s), the UN Volunteer will perform the duties associated with this assignment.
1. Conduct the distribution of non-expendable transport equipment:
– Conduct a semi-annual physical inventory of non-expendable transport equipment in accordance with established procedures and timelines.
– Carry out vehicle inspections and handovers.
– Maintain records of non-expendable transport equipment.
– Process vehicle accident/incident report documents and prepare damage discrepancy reports on the UMOJA system.
2. Tasks of the Transport Maintenance Workshop:
– Coordinate the maintenance and repair of UN-owned vehicles in accordance with vehicle manufacturer standards.
– Perform vehicle inspections as workshop receptionist.
– Create service orders in the UMOJA system, monitor and coordinate workshop activities.
– Prepare reports on workshop performance, customer support and other workshop-related activities
– Enter and update information in the Electronic Vehicle Monitoring System (EVMS)
– Prepare travel requests in the UMOJA system for technicians assigned to perform tasks at various team locations in the central sector and follow up with stakeholders for DSA processing and payment.
3. Transport Warehouse Duties:
– Maintain a stock of light and heavy vehicle spares and distribute required quantities to workshop technicians.
– Carry out regular physical stock checks and transport inventory verifications.
– Maintain stock records in accordance with established procedures and deadlines.
– Determine technical specifications, part numbers and draft Stock Transfer Order (STO) requests for spare parts, tools and equipment in accordance with UMOJA procedures
– Ensure that sufficient stock is available at all times, that surplus or obsolete parts are disposed of appropriately and that a Cargo Movement Request (CMR) is created on the FSS system.
4. Transport dispatching duties:
-Coordinate the provision of regular shuttle services on established routes.
-Coordinate the provision of ad hoc transport services to meet all requirements, including the movement of personnel and equipment for operational purposes.
-Monitor mechanical conditions and ensure that daily maintenance is carried out on all dispatch vehicles and shuttle buses.
-Maintain records and documentation related to assigned tasks and prepare reports – Monitor mileage and fuel consumption reports and initiate fuel requisitions for all MINUSCA-owned light and heavy vehicles in Kaga Bandoro.
5. Tasks related to driver testing of transport vehicles:
– Maintain databases to monitor mission personnel in possession of a UN driver’s license
– Create driver’s license applications in FSS and assist in conducting driver’s test evaluation for MINUSCA personnel in Kaga Bandoro.
6. Perform other related tasks as requested by supervisors. In addition, UN Volunteers are encouraged to integrate the mandate of the UN Volunteers program into their mission and to promote voluntary action by engaging with communities as part of their work. Thus, UN Volunteers should devote part of their working time to some of the following suggested activities:
– Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and actively participate in UNV activities (e.g. events marking International Volunteer Day);
– Become familiar with and build on traditional and/or local forms of volunteerism in the host country;
– Provide annual and end-of-mission reports on UNV actions, results and opportunities.
– Contribute to articles/essays on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. 13. Expected results / outputs – As an active member of the transport team, provide efficient, timely, responsive, user-friendly and high-quality support to MINUSCA and its beneficiaries in the performance of its duties, including: – Check the readiness of all dispatch vehicles prior to use and verify that all equipment supplied to the respective vehicles is in working order.