Associate Academic Advisor

Job Posting Title:

Associate Academic Advisor

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Hiring Department:

Education – Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Feb 28, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

To participate in the planning and delivery of academic advising/counseling services and programs that promote comprehensive educational opportunities for students in the College of Education. Cooperate with faculty, staff, and administrators in providing academic advising needs of individuals or groups of students.

This position is currently funded through February 28, 2026, with the possibility of continuation based on performance and funding availability.

Responsibilities

Advising : Advise current and prospective students on degree requirements; participate in small group advising sessions during Freshman and Transfer Orientation sessions; participate in bi-annual Advisor retreats to evaluate current advising practices and the implementation of new advising strategies for COE students. Coordinate one or more First-year Interest Group.

Administrative : Maintain updated student records using writable PDF documents stored on the UT Box system. Assist in the evaluation of degree progression via the Interactive Degree Audit system. Collect and distribute internship and career opportunities for education majors, in collaboration with the career engagement office. Maintain database for all COE majors and determine eligibility for scholarships, as assigned.
Committee Involvement : Participate in the evaluation and decision making of student appeals, academic dismissals, and late drop/withdrawal requests.
Outreach and Recruitment: Visit with prospective students and parents in appointments set up by the Freshman Admissions office, the COE Student Success and Recruitment office, or the Dean’s Office.
Special Events : Represent COE at various events throughout the year including commencement ceremonies, special lectures, Gone to Texas, Honors Day, admissions and outreach events, and Family Weekend.

Professional Development : member of Academic Counselor Association (ACA) on campus.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in a related field and four years of experience working with college students in an academic setting. Experience can be in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.

• Demonstrated experience working effectively in a team environment.

• Demonstrated excellent verbal and written communication skills.

• Demonstrated excellent interpersonal and customer service skills.

• Demonstrated experience managing multiple projects and working under deadlines.

• Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in a related field and two years of experience in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.

• Experience with UT student services procedures and/or experience in student personnel programs. Knowledge of university resources and administrative applications. Familiarity with campus culture and student life. 

• Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion. 

• Ability to take initiative and work independently.

• Ability to problem solve and maintain composure when faced with a challenge. 

• Ability to work efficiently and effectively under pressure and with frequent interruptions.

• Must be able to relate to the students’ needs, support their success and have difficult discussions when the need arises. 

Salary Range

$50,000 – $52,000

Working Conditions

• Typical office environment

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.