Associate Administration Officer (P-2)

23541 tendersglobal.net OTP

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organisational Context

The Financial Planning and Control Unit (FPCU) performs activities which are essential to supporting the Office of the Prosecutor (OTP or Major Programme II) management and the Office’s operations, in accordance with the relevant articles of the Rome Statute that establish the governing framework of the Court. FPCU’s main objective is to facilitate the full implementation of legislative mandates and compliance with the Court’s policies and procedures with respect to the management of the financial resources of Major Programme II, ensuring the prudent stewardship of funds for the effective delivery of the programme of work and for staff of the Office as foreseen in the budget assumptions.

Duties and Responsibilities

Under the direct supervision of the Administration Officer the incumbent of this post will perform the following duties:

• Assist in the development and implementation reporting of the Office of the Prosecutor’s (OTP) budget, including the preparation of forecasts, preliminary analysis, tracking of allotments and transfers and elaborating expenditure and performance reports;
• Assist in the establishment of extra budgetary Trust Funds including advising internal clients on procedures and reporting on expenditures and achievements to donors;
• Coordinate the staffing administration for the OTP, tracking staff deployments and analysing staffing budget data;
• Consolidate the annual procurement plan for the OTP in liaison with the other sections, updating plans as necessary and reporting on implementation;
• Interface with the Integrated Services pillar and representatives from the Unified Teams to discuss financial support to operations, addressing problems and providing advice as appropriate;
• Provide guidance and advice – as appropriate and necessary – to the Finance and General Administration Assistants (FGAA) in the FPCU, reviewing and validating their work products before final submission to the Administration Officer and/or the Senior Manager;
• Provide contribution to the performance appraisal of the FGAA’s, fostering high-quality connections based on respect, trust and active engagement;
• Further develop and implement Internship and Visiting Professional Programme development objectives and oversee the administration of the Programme within the Office of the Prosecutor;
• Assist with improvement planning and the implementation of service improvement initiatives within the Unit;
• Develop and lead training sessions in relation to administrative matters as requested by the Administration Officer;
• As the alternate Certifying Officer for OTP, verify and certify expenditure, obligations and allotments of the OTP budget, exercising discretion and ensuring to adherence to the Financial Rules and Regulations;
• Undertake other duties and projects as may be assigned by the supervisor of the Unit;
• Deputise for the Administration Officer during periods of absence.

Essential Qualifications

Education:

Advanced University degree, in the relevant field such as business administration or a similar field, is required. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.;

Experience:

A minimum of two years of relevant professional experience (four years with a first level university degree) in administration context, preferably in an international environment, is required.

Knowledge, skills, and abilities:

• Knowledge of relevant rules and regulations to be able to facilitate budget and financial transactions/certifications as well as HR/staffing related Budget matters;
• Excellent organisational skills, time management and the ability to multi-task in a fast-paced environment;
• Good inter-personal and negotiation skills; client orientation and flexibility;
• Ability to work under pressure;
• Strong analytical skills, accuracy, ability to assimilate complex data and synthesise results;
• High level of IT proficiency (MS Office and ERP systems);
• Knowledge of SAP would be considered a strong asset;
• Ability to work in a non-discriminatory manner, with respect for diversity and ability to keep strict standards of confidentiality and security;
• Professional integrity.

Knowledge of languages:

Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an additional asset.

ICC Core Competencies

Dedication to the mission and values

– Acts consistently in accordance with the mission and values of the Organisation;

– Maintains confidentiality, acts with integrity and shows respect for diversity;

– Shows commitment to the organisation;

– Presents a positive image of the organisation during external discussions.

Professionalism

– Applies professional and technical expertise;

– Keeps abreast of organisational issues;

– Produces workable solutions to a range of problems;

Teamwork

– Listens, consults and communicates proactively;

– Handles disagreements with tact and diplomacy;

– Recognises and rewards the contribution of others;

Learning and developing

– Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

– Learns from successes and failures;

– Seeks feedback and gives feedback to others to increase organisational effectiveness;

– Seeks opportunities for improvement of work;

– Has an open mind and contributes to innovation.

Handling uncertain situations

– Adapts to changing circumstances;

– Deals with ambiguity, making positive use of the opportunities it presents;

– Plans activities and projects well in advance and takes account of possible changing circumstances;

– Manages time effectively.

Interaction

– Expresses opinions, information and key points of an argument clearly;

– Handles contacts with diplomacy and tact;

– Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

Realising objectives

– Accepts and tackles demanding goals with enthusiasm;

– Keeps to agreements with others;

– Focuses on client needs;

– Takes responsibility for actions, projects and people;
– Monitors and maintains quality and productivity.

General Information
– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
– Applicants may check the status of vacancies on ICC E-Recruitment web-site.
– Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
– In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
– Applications from female candidates are particularly encouraged.
– The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
– The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.