Associate Administrative Officer

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Description

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Org. Setting and Reporting

This position is located in the Office of the Special Representative of the Secretary-General for Children and Armed Conflict (OSRSG-CAAC). The mandate and work of the office derives from General Assembly Resolution 51/77 and subsequent General Assembly resolutions, as well as successive Security Council resolutions on children and armed conflict. The incumbent will report to the Chief of Strategic Partnerships and Planning.

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties: Human Resource Management · Undertakes actions related to the administration of the Office’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

• Provides information on Office’s staffing needs for inclusion in Office’s staffing table. Budget and Finance · Assists in developing the Office’s work program and budget; analyses input and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own Office. General Administration
• Supervises support staff as required. · Supervises and coordinates other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Education

• An advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
• Extensive experience coordinating and managing a high volume of administrative assignments in a fast-paced front office environment within the United Nations common system or similar international organization is required.
• Experience in supporting high-level officials and advising managers and staff on the interpretation and application of policies and procedures is required.
• Experience in recruitment and using recruitment tools, such as Inspira or equivalent, and leading recruitment processes is required.
• A minimum of six months experience in overall budget execution using the Finance and Grants Management modules of an Enterprise Resource Planning (ERP) System and familiarity with the end-to-end processing of grants (from project formulation to reporting) is required.
• A minimum of six months experience with Excel, Power BI and Qlik for data analysis or reporting, to support strategic decision-making is required.
• Working experience within the United Nations or a similar international organization in an administrative function is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Source: https://careers.un.org/jobSearchDescription/240829?language=en

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