Associate Administrative Officer

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Description

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Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights, Regional Office for West Africa (OHCHR/WARO) based in Dakar, Senegal. It encompasses sub-functional specialties such as human resource administration, planning, programming/budgeting, and implementing, monitoring and evaluation of business functions. The incumbent reports to the Regional Representative of OHCHR/WARO or designee in Dakar and will work on the implementation of a project to support the protection of children victims of the violation of their rights in West Africa (PAPEV).

Responsibilities

Within delegated authority, the National Administrative and Finance Officer will be responsible for the following duties: Human Resource Management

• Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides information on unit’s staffing needs for inclusion in department’s staffing table.

Budget and Finance

• Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit. General Administration
• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
• Performs other related duties as required.

Education

• Advanced university degree (master’s degree or equivalent) in business or public administration, finance, accounting, or related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of advanced university degree.

Work Experience

• A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. Experience working with donor-funded projects in West Africa and/or supporting similar UN projects/programs covering numerous countries is desirable. Experience working with ERP computer system such as UMOJA or another SAP-based application is desirable. Experience in project budget management such as budget formulation, allocation control, expenditure monitoring, and preparing revisions according to the needs of project is desirable.

Languages

• For the position advertised, fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Source: https://careers.un.org/jobSearchDescription/240052?language=en

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