Associate Applications Systems Analyst

Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter “Find Jobs” in the Workday search bar to view open positions.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Type of Position:
Professional Staff – Project/Program Administration

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] .

Department:
ICE tendersglobal.net IMSL Template Analyst

Department’s Website:

Summary of Job Duties:
The IMSL Template Analyst – Associate supports Patient Access Support Services for the Integrated Medicine Service Line. Supports system applications, Epic Cadence, with a primary focus on scheduling templates and decision trees. Acts semi-independently under general supervision, requiring some instruction and guidance. Is knowledgeable and proficient in supporting their team’s primary application(s) and also works to gain an increased understanding of overall system integration and functionality. Responsible for building system components, testing, implementation support and maintenance of assigned system applications. Performs analysis, trouble shooting and data collection, and then reports findings related to reported system issues. Must be able to document and follow system change control procedures. Works closely with IT analysts, Patient Access, and Service Line operations to ensure that system integrity is maintained and that deliverables meet operational business needs. Researches, analyzes, and works with other team members to facilitate and implement business and system workflows in order to expedite process improvement and coordinate business practices. Identifies best practices and works with team to implement opportunities for standardization. Prepares activity and other reports as necessary. Receives some guidance and mentoring from more senior analysts. Attains and maintains required certifications, as applicable, in a timely manner according to policy
All UAMS employees will treat others with Dignity and Respect. We communicate and share complete and unbiased information, assuring our colleagues receive timely, complete, and accurate information in order make informed decisions.
We participate in institutional initiatives and encourage the participation of others. We collaborate in policy and program development, implementation, and evaluation using best practices in delivering quality service. All duties will be performed in accordance with the UAMS Core Concepts of Patient and Family Centered Care set forth by UAMS. These core concepts allow for an approach to health care that shapes policies, programs, facility design and staff day-to-day interactions. It leads to better health outcomes and wiser allocation of resources, and greater patient and family satisfaction. The core concepts of patient and family centered care consist of Dignity & Respect, Information Sharing, Participation, and Collaboration.
20% – 1. KAR: System Build and/or Configuration
Interprets, researches, modifies, analyzes and designs system data and information in order to provide routine support and maintenance of assigned application(s) and keeps system current for maximum efficiency. Ensures system integrity is maintained and meets all governing and regulatory requirements.
The above is accomplished by the following (order does not indicate importance):
1.1) Consults with users to identify current operating procedures and clarify process objectives.
1.2) Defines system and user workflows to illustrate sequence of steps needed and describe logical operations involved.
1.3) Converts user specifications into functional specifications.
1.4) Assists with the development of implementation plans and advance communication to all impacted stakeholders regarding scheduling related updates.
1.5) Adequately tests all system changes and build to appropriately mitigate or eliminate system risks and adverse effects.
1.6) Facilitates communication and acts as a primary liaison between teams, users and vendors (where applicable).
1.7) Provides regular feedback to Team Lead and/or management on status of work responsible for or assigned.
1.8) Ensures co-workers and operational end users are notified of changes/additions to software system.
1.9) Shows understanding and is receptive to business needs conveyed by operations.
1.10) Respects and follows governance processes, mandates, and associated tools.
1.11) Able to clearly communicate and document system capabilities and constraints in response to change requests.
1.12) Reviews and writes clear documentation to describe system processes, installation, and operating procedures.
1.13) Assists with the development of training materials to meet educational requirements.
25% – 2. KAR: Problem Solving/Issue Resolution
Proactively anticipates, mitigates and/or resolves system problems. Solves system issues/problems reported and assigned to the analyst according to Service Level Agreements (SLAs) while working with operational end users and IT application analysts.
The above is accomplished by the following (order does not indicate importance):
2.1) Uses cognitive reasoning skills, appropriate level of application knowledge and experience to research problems in order to determine the root cause, potential solutions and recommendation for resolution.
2.2) Appropriately evaluates relative priority of request, keeping in mind factors such as patient safety, regulatory requirements and deadlines, as well as the effectiveness of alternative interim solutions.
2.3) Documents issues and initiates issue tracking. Reports problems or issues to software vendors and UAMS IT as appropriate. Monitors and oversees progress of software vendor or other departments to ensure timely resolution of issues. Meets escalation expectations when objectives and deadlines are at risk.
2.4) Maintains clear communication with end users, as well as IT and operational leadership to receive appropriate governance approvals and keep relevant stakeholders informed of issue status and expected resolution dates.
25% – 3. KAR: Professional Performance
Demonstrates professional behavior and exhibits a positive, supportive and collaborative manner when interacting with team members, end users, leadership, vendors, etc.
The above is accomplished by the following (order does not indicate importance):
3.1) Achieves and maintains appropriate certifications related to assigned application and/or role.
3.2) Shows attention to detail and ability to adequately gauge and respond to urgent organizational needs.
3.3) Identifies and capitalizes on opportunities and resources to learn and enhance professional competency.
3.4) Consistently demonstrates that newly acquired knowledge and skills are incorporated into actual practice.
3.5) Works to reduce duplication of effort within department and across organization.
3.6) Actively participates in process and quality improvement.
3.7) Is punctual to and attentive during meetings and offers relevant expertise and input as needed.
3.8) Provides proper handoffs of information as necessary using communication skills and tools.
3.9) Stays current regarding industry and regulatory requirements and changes, specifically those with potential system impacts or requirements for change.
15% – 4. KAR: Integrated Application Management
Monitors system after changes/moves to production environment to ensure data integrity and successful resolution. Continually works to identify opportunities for functional and stability improvement in applications and ensures system integration and intra-operability.
The above is accomplished by the following (order does not indicate importance):
4.1) Works within cross-functional team and with end-users to achieve application integration to meet clinical needs.
4.2) Works to continually develop and learn integration between applications. Shares knowledge with other team members, other teams, and operational stakeholders.
4.3) Actively participates in and/or facilitates team and cross-team meetings using effective communication skills.
4.4) Assists in planning testing, developing scripts, and executes required testing in a timely fashion.
4.5) Takes an active role in collaborating with system security team members in creating and maintaining role-based access specifications.
4.6) Ensures that application security structure meets organizational, regulatory and audit requirements regarding segregation of duties, HIPAA and scope of practice.
10% – 5. KAR: Project management
This position is often asked to lead special projects within their work unit. These projects range in scope from small projects to large projects requiring analysis, programming, testing and implementation skills.
The above is accomplished by the following (order does not indicate importance):
5.1) Completes assigned tasks associated with projects.
5.2) Uses project management techniques, tools and methodologies to ensure project scope objectives, timelines and budgets are met.
5.3) Involved in appointment entry decision tree and other scheduling initiatives.
5.4) Participates in the investigation of solution options.
5.5) Participates in functional evaluation of new or upgraded software applications.
5.6) May be asked to help develop testing plans, and participate in testing groups.
5.7) Participate in development and maintenance of appropriate documentation according to project management methodology and other policies of Patient Access Support Services and UAMS.
05% – 6. KAR: Miscellaneous duties
Performs other duties as assigned.
Customer Service: Interacts with and assists the public in a professional and friendly manner as needed. Demonstrates effective communication skills; communicates accurate and complete information; maintains strict confidentiality when necessary. Demonstrates positive working relationships with co-workers, management team, and ancillary departments; follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines. Assist internal and external stakeholders as needed with exceptional customer service.

Qualifications:

Minimum Qualifications or Competencies (Essential for the job – the applicant must have at the time of hire) Basic competency include but are not limited to education, experience, licensed require, or physical requirements. 

Education, general:

High School Diploma plus 5+ years experience in healthcare supporting Patient Access (Scheduling, Registration, Referral/Auth) or ambulatory clinic operations OR experience administrating a software application used for patient access or ambulatory clinical operations.

OR Associates Degree plus 3+ years experience in healthcare supporting Patient Access (Scheduling, Registration, Referral/Auth) or ambulatory clinic operations OR experience administrating a software application used for patient access or ambulatory clinical operations.

OR Bachelor’s Degree plus 1+ year experience in healthcare supporting Patient Access (Scheduling, Registration, Referral/Auth) or ambulatory clinic operations OR experience administrating a software application used for patient access or ambulatory clinical operations.

Education, special or professional:

Healthcare, Information Technology or related field of study

Licenses, certificates, or registration

Epic Cadence Certification – Must be certified or obtain certification within two years from date of hire.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [email protected]  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking

Frequent Physical Activity:
N/A

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes