FULL-TIME JOB VACANCY
ASSOCIATE
Development & Outreach Department
Berlin Office
Application Deadline: 19 May, 2024

The Development and Outreach Department of Human Rights Watch (HRW) is seeking an Associate to provide administrative assistance in the Berlin Office. The Berlin office serves as an important base for HRW’s development, fundraising, and outreach activities in Germany.

This is a full-time position and requires availability to work occasional nights and weekend events. The Associate reports to the Senior Director of Development and Outreach based in Berlin.

The successful candidate will be expected to work from the Berlin office at least 2-3 days per week, with the option to work remotely the rest of the week. We aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.

Responsibilities:

1. Provide administrative support to the Development and Outreach team such as scheduling, making travel arrangements, preparing for and taking minutes at meetings, preparing background materials, processing mail, responding to inquiries, and processing and tracking department expenses;
2. Maintain HRW’s Salesforce database by updating records and information, generating financial reports, lists and queries, overseeing data entry for special events, assisting in gift processing, including generating acknowledgement letters, and ensuring the integrity and confidentiality of the data;
3. Maintain the Germany universe of donors and prospects within HRW’s Salesforce database including updating records and information, generating financial reports, lists and queries, optimizing data collection, ensuring the integrity and confidentiality of the data, and overseeing data adherence to the General Data Protection Regulation;
4. Identify opportunities for improvement and optimization of the use of Salesforce database and other systems, tools and processes for the Development and Outreach team in Berlin;
5. Assist with the organization and coordination of logistics and event support for in-person and online events across Germany such as annual dinners, receptions, committee meetings, briefings, and other events throughout the year by coordinating vendors, timelines, invitations, RSVPs, event materials, venue details, and tracking of event costs and revenue;
6. Assist with prospect and donor cultivation and stewardship with the supporter community by coordinating correspondence, contacting donors, scheduling and preparing for donor meetings, tracking communication, and preparing donor/prospect research and meeting briefings;
7. Coordinate the development and distribution of content such as mailings, newsletters, and campaigns;
8. Assist with editing and translating documents;
9. Assist with the recruitment, training, and supervision of interns; and
10. Carry out other duties as required.

Qualifications:

Education: A bachelor’s degree or equivalent experience (e.g. kaufmännische Ausbildung zur/zum Veranstaltungskauffrau/mann) is required. Education or training specifically in project management, event organization, administration, logistics or fundraising is preferable.

Experience: A minimum of one year of relevant work experience or other project coordination related experience is required.

Related Skills and Knowledge:

1. Excellent oral and written communication skills in German and English language skills are required.
2. Prior office/administration experience and strong organizational skills with meticulous attention to detail are required.
3. Ability to work well under pressure and meet deadlines while juggling multiple tasks simultaneously is required.
4. Strong interpersonal skills and the ability to communicate with a variety of audiences, including donors are required.
5. Ability to make sound decisions consistent with functions is required.
6. Self-motivation and the ability to prioritize with minimal supervision and work independently as well as function as a member of a team with staff in locations globally are required.
7. Strong analytical skills and the natural curiosity and creativity needed to conduct online research are required.
8. Proficiency in computer packages including MS Office applications is required.
9. Experience with Salesforce or other donor databases is preferred.
10. Experience and creative instincts with web design and graphic design are desirable.
11. Experience with project management, event planning, community engagement, and/or philanthropy is preferred.
12. Strong interest in human rights is desirable.

Other: Applicants for this position must possess valid EU work authorization.

Salary and Benefits: HRW seeks exceptional applicants and offers comprehensive compensation and benefits.

How to Apply: Please apply immediately or by 19 May 2024 by visiting our online job portal at https://www.hrw.org/careers and submitting a letter of interest and a CV/Resume. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, or if you require accommodations during the application process, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.

Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.

Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.