Associate Director, Humanitarian Affairs and Chief of Staff  

Role and Responsibilities 

As one of the first members of the team, this position calls for a builder mindset where having a “get things done” approach is critical. You will play a crucial role in managing and enhancing stakeholder relationships across the humanitarian and donor sectors, working directly with the Board of Directors in a small but growing team. This position combines strategic oversight and operational execution, ideal for a driven individual eager to make a real-world impact in humanitarian efforts, while embracing fluid responsibilities and seeking to develop their professional skills within a dynamic team environment. 

You will be responsible for the following duties: 

Stakeholder engagement & partnerships 

• Define and execute stakeholder engagement plans under the guidance of the Board of Directors 
• Help maintain and strengthen relationships with humanitarian organizations, government agencies, and local relief bodies to facilitate the donation of supplies (food and medicines) for existing and future initiatives 
• Support Directors in implementing fundraising strategies to identify and engage impact-focused donors, including preparing engagement materials and participating in discussions 
• Co-lead the negotiation process, alongside the Board of Directors, to ensure appropriate operational documentation is in place, including service, technical and partnership agreements; ensure parameters and reporting needs are captured to align with the Foundation’s mission and strategic objectives, while also adhering to international humanitarian best practices 
• Align the Foundation’s humanitarian efforts with the priorities of the broader ecosystem and identify areas where the Foundation can have the most significant impact 

Reporting excellence  

• Establish and maintain a robust framework for monitoring and evaluating the impact of the Foundation’s humanitarian efforts, ensuring data is collected in a timely and systematic manner 
• Oversee the implementation of effective data management systems to measure progress of Foundation’s initiatives, identify areas for improvement, and ensure transparency and accountability in the initiatives  

Foundation development 

• Support transversal functions needed for ongoing development and scaling of the Foundation (e.g., external communications, administration, etc.)  
• Contribute to the recruitment and onboarding processes of new team members 
• Define and refine internal processes and tools to enhance operational efficiency across the Foundation 

Internal coordination 

• Donor relations team: coordinate with the Associate Director of Donor Relations to ensure timely reporting on impact measures 
• Financial Controller: ensure ethical handling of sensitive information and compliance with international standards

Job Conditions  

• Start date: Targeted for October 2024, to be discussed jointly  
• Duration: 6 months, with possibility to extend 
• Location: Geneva, Switzerland; remote acceptable if willing to travel to Geneva frequently (approx. once per month) 
• Percentage: 100% 
• Travel required: Frequent international travel required (particularly in Europe, North America, and Middle East) on short notice  

How to apply 

Please submit your application online in English with: 

• CV  
• Motivational letter (1 page max) 

The application deadline is September 20, 2024. 

We believe in equal opportunity and encourage applicants from all backgrounds to apply. MHAF is committed to fostering an inclusive work environment that respects and values diversity, and is free from discrimination.