Associate Director, Humanitarian Affairs and Chief of Staff
tendersglobal.net
Role and Responsibilities
As one of the first members of the team, this position calls for a builder mindset where having a “get things done” approach is critical. You will play a crucial role in managing and enhancing stakeholder relationships across the humanitarian and donor sectors, working directly with the Board of Directors in a small but growing team. This position combines strategic oversight and operational execution, ideal for a driven individual eager to make a real-world impact in humanitarian efforts, while embracing fluid responsibilities and seeking to develop their professional skills within a dynamic team environment.
You will be responsible for the following duties:
Stakeholder engagement & partnerships
Define and execute stakeholder engagement plans under the guidance of the Board of Directors
Help maintain and strengthen relationships with humanitarian organizations, government agencies, and local relief bodies to facilitate the donation of supplies (food and medicines) for existing and future initiatives
Support Directors in implementing fundraising strategies to identify and engage impact-focused donors, including preparing engagement materials and participating in discussions
Co-lead the negotiation process, alongside the Board of Directors, to ensure appropriate operational documentation is in place, including service, technical and partnership agreements; ensure parameters and reporting needs are captured to align with the Foundation’s mission and strategic objectives, while also adhering to international humanitarian best practices
Align the Foundation’s humanitarian efforts with the priorities of the broader ecosystem and identify areas where the Foundation can have the most significant impact
Reporting excellence
Establish and maintain a robust framework for monitoring and evaluating the impact of the Foundation’s humanitarian efforts, ensuring data is collected in a timely and systematic manner
Oversee the implementation of effective data management systems to measure progress of Foundation’s initiatives, identify areas for improvement, and ensure transparency and accountability in the initiatives
Foundation development
Support transversal functions needed for ongoing development and scaling of the Foundation (e.g., external communications, administration, etc.)
Contribute to the recruitment and onboarding processes of new team members
Define and refine internal processes and tools to enhance operational efficiency across the Foundation
Internal coordination
Donor relations team: coordinate with the Associate Director of Donor Relations to ensure timely reporting on impact measures
Financial Controller: ensure ethical handling of sensitive information and compliance with international standards
Skills and Requirements
Required
Exceptional organizational and coordination skills, with attention to detail and proven ability to maintain oversight on multiple initiatives. Project management experience is a strong asset
A bachelor’s degree in International Relations, Global Affairs, Public Administration, Political Science, Supply Chain Management, Commerce, or a related field
Experience in humanitarian resource mobilization methods and systems, including coordination mechanisms among different actors in humanitarian ecosystem and donor engagement
Experience with monitoring and evaluation (M&E) in a humanitarian context including collating and assessing impact measurements and donor reporting within non-profit or foundation settings
Experience in humanitarian sector, in an operational role and/or strategic partnership role with a leading humanitarian organization (e.g., UN agency, NGO, RCRC movement) seen as a strong asset
Exceptional communication and relationship building skills with demonstrated ability to establish strong collaborations that drive impactful results in humanitarian and political contexts
Data-driven decision-making skills to inform strategy, assess impact, and refine approaches
Business level fluency in English; good command of another language strongly appreciated (French, Arabic or Hebrew in particular)
Computer skills including a good command of the Microsoft 365 suite (Word, Excel, PowerPoint)
Authorized to work in Switzerland (Swiss, EU/EFTA nationality or hold a valid work permit); other nationalities can be considered a remote position, provided that they do not require a visa or permit for short-term business visits in Switzerland
Desired
Direct work experience with the Gaza context and knowledge of the region
Cultural sensitivity to navigate diverse humanitarian contexts
Adaptability in adjusting strategies based on real-time realities and the ability to thrive within uncertain contexts
An advanced degree in a related field
Job Conditions
Start date: Targeted for October 2024, to be discussed jointly
Duration: 6 months, with possibility to extend
Location: Geneva, Switzerland; remote acceptable if willing to travel to Geneva frequently (approx. once per month)
Percentage: 100%
Travel required: Frequent international travel required (particularly in Europe, North America, and Middle East) on short notice
How to apply
Please submit your application in English to recruitment@mhaf.ch with:
CV
Motivational letter (1 page max)
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