Associate Financial Control Officer

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Job Description

The Associate Financial Control Officer directs and coordinates assigned activities in the Administrative Expense section, related to fiduciary and internal financial control compliance; administrative expenses and claims processing, including payroll, pensions, staff-benefit accounts, accounts payables; systems accounting and maintenance; and management reporting and administrative matters in the assigned work area, and ensures the work programs and assignments are accomplished timely, effectively and efficiently.
The incumbent will report to designated International Staff and senior National Staff.
Responsibilities:
  • Reviews and comments on draft ADB policies, administrative orders, Board documents and senior management memos to assess the impact on administrative expenses, particularly payroll, pensions, staff-benefit accounts, accounts payable and all centralized staff accounts and payroll transactions in the Field Offices (FO).
  • Participates and assists in developing and implementing business processes and financial controls and compliance testing of processes as part of ADB’s effort in providing Management Assertion over the adequacy of internal control over financial reporting.
  • Supports the processing of Institutional administrative expenses and claims related to ADB’s Administrative activities – Staff benefits/receivables and Staff Loans (Multipurpose loan (MPL), Housing loan, Salary loan, and Rental advances) – by verifying their eligibility, validating against the applicable policies, administrative orders, and terms, and ensuring payments are made on time.
  • Participates and assists in developing, testing, enhancing, and implementing IT systems used for RM Payroll, HQ Payroll, Staff benefits and receivable, Staff loans (i.e., MPL, Housing Loan, Calamity loan module, Staff salary loan module and Rental advances). Reviews and provides suggestions for enhancements in systems and processes for effective and efficient operations. and ensures the accuracy and reliability of systems processes; coordinates system issues, changes, and revisions to existing systems with the Information Technology Department (ITD).
  • Maintains and updates process maps for purposes of internal controls over financial reporting. Participates in process walkthrough and the subsequent testing of process internal controls for their effectiveness.
  • Contributes to efficient discharge of the Administrative Expense function and facilitates the smooth operation of the workflows and the processes integral to Staff benefits and receivables and Staff loan processing of receipts and payments.
  • Provides training and support to RMs on matters relating to payroll, pension, and staff benefit processing.
  • Reviews and analyzes staff-benefit accounts data, transactions and reports for accuracy, consistency, propriety and compliance with policies or established practices; prepares and oversees the preparation and analysis of financial and management reports; provides financial analysis of the financial results and changes in financial position.
  • Guides and supports administrative staff to ensure uniform, consistent, and timely recording and authorization of administrative expenses and claims in compliance with applicable policies and practices and generally accepted accounting principles.
  • Prepares draft memoranda and external correspondence for Supervisor’s review, as required.
  • Coordinates and provides required information based on established procedures in a tactful manner.
  • Performs tasks as assigned and reflected in the incumbent’s workplan.
Qualifications:
Relevant Experience & Requirements:
  • Bachelor’s degree in accounting, business administration, or finance, preferably with advanced training; with Certified Public Accountant qualification.
  • At least 6 years of combined work experience and training in payroll, pensions, and staff-benefits, or in related areas of accounting or auditing.
  • Enterprise resource planning (ERP) systems accounting, testing and implementation experience in the areas of payroll, pensions and resident missions are desirable.
  • In-depth knowledge and understanding of multicultural organizations’ / ADB’s Administrative Expense operations, policies, and procedures.
  • Working knowledge of international or development banking transactions.
  • Knowledge and practical skills in standard ADB computer applications
  • Effective report writing and communication skills in English.
  • Able to guide Administrative Staff (AS) to facilitate work planning, delivery, and quality review.
  • Excellent command of oral and written communication skills in English
  • Able to work collaboratively with teams as a constructive team member.
  • Please refer to the link for ADB Competency Framework for National Staff Level 1.
Source: https://www.adb.org/careers/240003

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