Associate, Humanitarian Assistance

Overview

Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.

The Associate, Humanitarian Assistance (HA) provides key support to HA in conducting daily business operations and meeting departmental goals and objectives. The Associate provides business development (BD), project management, and general administrative support to the Humanitarian Assistance unit, working closely with the BD team, technical team, and response team.

Responsibilities

Responsibility Area: Business Development Support

• Support Global Communities’ business pipeline development; business intelligence gathering and analyses; client engagement and diversification; and organization-wide orientation to development.
• Support efforts to gather information about potential donors or partners, research new funding opportunities and target prospects, analyze grant/funding application guidelines and summarize analysis for dissemination.
• Support Managers in pursuit of target bids in roles such as, but not limited to the following:
  • Support desk reviews for country background information, sectoral best practices, competitor strengths and weaknesses, partners and staff identification, and other information needed for successful capture activities and proposal design.
  • Draft, format, and edit capability statements, past performance references, resumes, staff bios, and other annexes as required for proposals and opportunity positioning efforts.
  • Manage proposal-specific procurements and consultant agreements under the direction of the Program Development Manager.
  • Develop and update proposal cost centers under the direction of the Proposal Manager.
  • Provide administrative support for proposal design, and review sessions, and proposal preparation, compilation, formatting, and submission.

Responsibility Area: General Administrative Support for HA

• Support recruitment through scanning CVs.
• Conduct administrative tasks by coordinating meeting logistics (scheduling and notetaking), preparing meeting materials, and other tasks as assigned.
• Provide logistical support to headquarters and field staff by making travel arrangements, processing invoices for staff, vendors, and consultants; processing expense reports; and managing/maintaining SharePoint document libraries.
• Support consultant agreements for the HA team as needed.
• Support the development, request, and tracking of program and general cost centers, as needed.
• Support development, editing, and formatting of internal and external reports, orientation and training materials, and communications materials for the HA department as needed.
• Undertake all other duties and projects as may be assigned from time to time.

Responsibility Area: Project Management Support

• Track deadlines for and ensure timely submission of project deliverables.
• Ensure timely responses to donor/partner organizations.
• Lead data entry and general maintenance of the budget management system for assigned projects, working closely with the Program Manager on project projections, annual budgets, and financial adjustments.
• Develop and generate reports in NetSuite and support the preparation of financial analysis such as budget vs. actuals and other variance reports.
• Support award management for assigned projects, including coordinating award reviews with the Office of Grants and Contracts.
• Work closely with OGC on any procurements undertaken under assigned projects.
• Support adherence to GC minimum standards and compliance with donor standards.
• Ensure proper filing and organization of documents according to organizational standards and maintain up-to-date filing system ensuring safekeeping and accessibility of project and administrative documents.
• Capture lessons learned and best practices and support with success stories and other communication materials.
• Develop and update program templates and tools for program support, in coordination with other teams and departments.

POSITION SPECIAL RESPONSIBILITIES:

• Promote a culture of excellence, inclusion, learning, support, diversity, and innovation.
• Up to 10% Domestic and/or International Travel, which may include high risk locations.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Demonstrated ability to be entrepreneurial and have a positive “can do” problem solving inclination.
• Strong interpersonal skills, and ability to work well independently and as part of a team.
• Excellent oral and written communication skills.
• Strong attention to detail and ability to prioritize assignments in a fast-paced environment.
• Exemplary time management and multi-tasking skills to meet deadlines and coordinate multiple projects.
• Ability to work with a diverse constituency of donors/partners.
• Self-starting skills, creativity, and the ability to express ideas, recognize opportunities, and communicate goals and objectives clearly.
• High proficiency in Windows Suite tools including Word, Outlook, PowerPoint, Excel, and SharePoint.
• Experience with Salesforce preferred.
• Fluency in English, written and oral. Abilities in another language preferred.

Qualifications

• Undergraduate degree in a related field or a minimum of four years of related work experience.
• Experience conducting research and composing clear, structured findings analysis and summaries, and articulate, persuasive language for presentations.
• A passion for the mission and values of Global Communities.

Application Instructions

To be considered for this position, please apply (including your resume and cover letter) by 1/5/2024**.** Applications received after this date may be reviewed on a rolling basis until the job has been filled.

Location and Work Schedule

This selected candidate can be based in Silver Spring, MD. Candidates must be authorized to work in the US without any restriction. This role is on a hybrid/telework schedule. The selected candidate is expected to work at least twice as week (Tuesday, Wednesday, or Thursday) from either our San Diego or Silver Spring office and the remainder of the week from an approved remote location.

Salary and Compensation

The estimated salary for this position is between $52,222 – 71,805. Final salary will be based on several factors including qualifications, geographic location, experience, and internal equity. Global Communities provides a comprehensive benefits package; please note that this position is not eligible for allowances.

COVID-19 Policy

As an organization working to advance public health, Global Communities has an obligation to model best practices and to do all we can to protect each other, our partners, and the communities where we work. To ensure the continuity and effectiveness of our business operations, Global Communities is adopting a policy to safeguard the health of our visitors, employees, families, and the larger global community from COVID-19. Effective January 3, 2022, all U.S.-based Global Communities employees are required to provide proof of having received full dosage of COVID-19 vaccine that is FDA approved, approved for emergency use authorization, or have an approved medical or religious exemption on file with Global Communities, as a condition of employment.

Safeguarding Policy

Global Communities holds strict safeguarding principles and has a zero-tolerance policy for conduct of sexual exploitation, abuse, and harassment. In the process of recruitment, selection, and appointment, Global Communities will conduct robust reference and background screening checks, including international vetting as a signature of the Global Misconduct Disclosure Scheme to ensure children and vulnerable adults are safeguarded, and abuse is prevented. The incumbent is required to carry out their duties in accordance with Global Communities Safeguarding policy and the Standards of Conduct.

EEO/ADA

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Global Communities complies with all applicable provisions of the ADA and makes reasonable accommodations for applicants and employees with disabilities unless it provides undue hardship to the organization. If reasonable accommodation is necessary to participate in the recruitment process, please contact [email protected].