Org. Setting and Reporting

This position is located within the Life Support Section of the United Nations Support Office in Somalia (UNSOS). The Associate Logistics Officer will be based in Mombasa and report to the Head of Mombasa Support Base (MSB). The Associate Logistics Officer will be responsible for logistics and administrative activities within UNSOS MSB.

Responsibilities

Within delegated authority, the Associate Logistics Officer, will be responsible for the following duties: • Provides logistics support to ongoing air, land, sea, or rail operations in the area. • Identifies, mobilizes resources, implements and reports on special logistics operations. • Drafts and coordinates logistics reports, plans and other documents supporting the implementation of logistics operations, as directed by Head of Unit or Section Chief. • Drafts and coordinates inputs to logistics reports, presentations, briefing notes, and other information documents required by the management. • Liaises and coordinates logistics support with other mission components, such as Military, Police, Security, and substantive offices. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Liaises and coordinates logistics operations with other Units /Sections within the Mission, such as Transport Section, Rations Unit, Movement Control Section, Procurement Section, Centralized Warehousing Section, and Property Disposal Unit (PDU). • Manages internal accounting and administrative controls and contingent rations. • Manages the receiving, inspection and review of Purchases Orders (Pos) and bills of landing for rations and any Petroleum and Oil Lubricants (POL) products delivered at Mombasa Support Base (MSB). • Performs other related duties as required.

Competencies

Professionalism: Knowledge of supply operations, practices, and contract management. Ability to specify business rules in the specific supply area. Show pride in work and achievements; demonstrate professional competence and mastery of subject matter; are conscientious and efficient in meeting commitments, observing deadlines, and achieving results; are motivated by professional rather than personal concerns; show persistence when faced with complex problems or challenges; remain calm in stressful situations. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Work collaboratively with colleagues to achieve organizational goals; Solicit input by genuinely valuing others’ ideas and expertise; are willing to learn from others; Place team agenda before personal agenda; Support and act in accordance with final group decision, even when such decisions may not entirely reflect own position; Share credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develop clear goals that are consistent with agreed strategies; Identify priority activities and assignments; Adjust priorities as required; Allocate appropriate amount of time and resources for completing work; Foresee risks and allow for contingencies when planning; Monitor and adjust plans and actions as necessary; Use time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, engineering, law or other relevant field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of two (02) years of progressively responsible experience in land or air transport, logistics operations in military, commercial or international organizations, or related area is required. Experience in contracts management in a public sector organization or the United Nations Common system or a comparable organization is desirable. Experience in applying Supply Chain Operations Reference (SCOR-P) in logistics and supply chain related fields is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise followed by a competency-based interview.

Special Notice

This position is temporarily available until 30 June 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. National Professional Officers are nationals of the country in which they are serving, and their functions must have a national context, i.e. functions that require national experience or knowledge of the national language, culture, institutions, and systems. THIS POSITION IS OPEN TO NATIONALS OF KENYA ONLY. The National Professional Officer category shall be of the nationality of the country where this position is located and will be recruited in the country or within commuting distance of the office. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. The United Nations Secretariat is committed to achieving a 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.