Associate Operations Analyst

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Description

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• Contributes to the preparation and updating of project administration manual (PAM) by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants, etc.
• Prepares and updates individual project performance reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the departmental PPR meetings when needed.
• Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management.
• Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the executing agencies.
• Participates in various missions as required such as inception, review, mid-term mission and project completion report missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing EAswith ADB’s loan procedures, and assisting them where necessary in the preparation of various reports and applications.
• Maintains records needed to monitor compliance with project and TA covenants. Inputs data on the status of such compliance into the database at INRM, in consultation with the National Project Implementation Officer.
• Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards
• Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc. and maintains related documents, records and files for delegated projects and computer-based management information systems (MIS) for project administration matters.
• Familiarizes EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follows up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports.
• Assists in updating procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents. Assists in preparing and updating procurement contract summary sheets (PCSS) and loan financial information system (LFIS).
• Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications and reviews withdrawal applications for compliance with project agreement.
• Performs other tasks as assigned and reflected in the incumbent’s workplan.

• Bachelor’s degree in civil engineering/architecture/planning or relevant fields.
• At least 5 years of relevant experience in urban sector project related activities; related experience in international agencies will be preferred.
• Excellent written and verbal communication skills in English and the national language.
• Experience and knowledge of various stages of the project cycle, including procurement, contract administration, and progress management. Understanding and knowledge of the International Federation of Consulting Engineers (FIDIC) conditions of contract will be an advantage, along with associate knowledge and experience in financial control.
• Proficiency in the use of technology packages (common word-processing, spreadsheets and graphics, PowerPoint and web-browsing) and search engines.
• Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps
• Ability to conduct cost-benefit analysis to support decision-making.
• Effective report-writing and communication skills in English and the national language.
• Ability to liaise and work effectively with government officials within own work location and with colleagues throughout ADB.
• Ability to work collaboratively with teams as a constructive team member.
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 6.

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