Associate Operations Analyst

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Description

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As an Associate Operations Analyst, you will provide analytical, operational, and administrative support to CCFE to promote ADB Strategy 2030’s operational priorities through knowledge and technical assistance processing and implementation.

You will:

Project Administration

• Support Technical Assistance (TA) administration tasks by analyzing progress reports, processing amendments, reviewing various documents and contracts, tracking disbursements; reviewing and ensuring that the assigned TAs are properly planned, monitored, and reported including monitoring of TA advances and closing to ensure timely liquidation.
• Assist in processing letters of agreement with collaborating organizations and in reviewing and monitoring grant assisted projects in relation to optimal utilization of grant proceeds to ensure good financial management practices.
• Monitor and ensure project compliance with ADB policies, procedures, and practices; highlighting potential problem areas, liaising with counterparts from regional departments, resident missions, Controller’s Department (CTL), Partner Funds Division (CSPF), and Procurement, Portfolio, and Financial Management Department (PPFD).
• Collect, verify, and/or prepare periodic status reports including making updates in eOperations and relevant ADB systems, e.g., progress reports, TA agreements, design monitoring framework, TA completion Report, and TA change in scope/implementation arrangements.
• Review and update TA budget including processing of reimbursement claims including for travel; liaise with consultants and collaborating organizations/agencies.

Work Program and Budget Programming and Management

• Contribute to the preparation of the team’s annual administrative budget by consolidating the CCFE work program and preparing corresponding financial resource requirements and background materials. Prepare the midterm budget review and revised budget estimates. Monitor and analyze utilization of administrative budget to ensure that expenditures are properly accounted for and that deviations from forecasts are justified. Recommend budget reallocation where necessary and appropriate based on the teams’ requirements and work programs.
• Record and review budget information in applicable systems against the team’s budget requirements. Advise colleagues on cost-effective and efficient ways to utilize available budget according to the climate change work program within a specified period.

Administrative Support/Others

• Support the organization/implementation of training, seminars, conferences and workshops organized by or involving CCFE.
• Support activities related to ADB publishing process relevant to FCAS and SIDS, and engagement with civil society organization as necessary.
• Provide administrative support to International Staff as needed during the absence of the Senior Operations Assistant.

Qualifications

You will need:

• Bachelor’s degree in business administration, social science, international development, or other relevant fields
• At least 5 years of relevant professional experience in multilateral organizations relating to technical assistance processing, administration and other administrative related work
• Excellent written and verbal proficiency in English
• Familiarity with the operations, policies and procedures of multilateral financing institutions, and experience in processing and implementation of technical assistance projects
• Familiarity with corporate reporting of multilateral development banks for fragile and conflict-affected situations (FCAS) countries
• Familiarity with engagements with civil society organizations (CSOs) and nongovernment organizations (NGOs)
• Strong interpersonal, conceptual, and analytical skills
• Excellent oral and written communication skills in English
• Please refer to the link for ADB Competency Framework for AS6

Source: https://www.adb.org/careers/240292

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