World Intellectual Property Organization (WIPO)
1. Organizational Context
a. Organizational Setting
The post is located in the Office of the Deputy Director General (ODDG) of the Regional and National Development Sector. The ODDG supports the Deputy Director General (DDG) to enable him to fulfill his functions smoothly and effectively.
The Regional and National Development Sector leverages its unique knowledge of and engagement with Member States and regions to reinforce the more effective use of IP for growth and development. It does this by connecting the expertise, services and tools that WIPO offers with the needs and priorities of our Member States and national and regional stakeholders.
b. Purpose Statement
The Program Officer facilitates the coordination of the work of the Sector and contributes to the management of the ODDG.
c. Reporting Lines
The incumbent reports to the Deputy Director General.
d. Work Relations
The incumbent will work closely with colleagues in the ODDG as well as in the WIPO Academy, the External Offices Coordination team, the Regional Divisions and the Development Agenda Coordination Division in support of the effective and efficient functioning of the Sector. The incumbent will also establish and maintain relationships with external stakeholders including government officials, representatives of Geneva based diplomatic missions, members of national IP offices, IP practitioners, as required.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. Coordinate and contribute to the preparation of briefing material for the Deputy Director General’s visits to Member States and in close coordination with the Deputy Director General’s front office, ensure effective logistical arrangements are put in place for such visits. Ensure the effective planning and managing of the Deputy Director General’s engagements in Geneva.
b. Coordinate the preparation and provision of briefings and other Sector’s documents for the Director General and the Deputy Director General. Assist in the organization, administration and servicing of meetings and events; compile and draft background and other preparatory materials and presentations; draft summary reports on meeting recommendations and follow up on the implementation of delegated actions and initiatives.
c. Undertake research on selected aspects of programs, operations and activities and assigned topics; analyze and present data, statistics and other information gathered from diverse sources.
d. Prepare progress reports on status of projects and Sector’s plan of activities; contribute to the drafting of responses to queries concerning the Sector’s program of work.
e. Liaise and coordinate with other Sectors to facilitate the effective flow of information, ideas and decisions to and from the Sector. Provide suggestions and advice for the improvement of this flow of information.
f. Contribute to the efficient work planning of the Sector by monitoring work unit submissions to the Program of Work and Budget, the WIPO Performance Report and other regular programmatic reports; follow up to ensure timely and quality delivery of submissions. Monitor the implementation of annual workplans of the work units.
g. Contribute to the development and implementation of the Sector’s communication strategy, including social media. Make recommendations for improving communications.
h. Perform other related duties as required.
First-level university degree in law, international relations, public administration, or other relevant field.
At least three years of professional experience, including experience in planning and budgeting and in coordinating activities and programs.
Experience in the field of intellectual property.
Experience working in an international organization and/or in an Executive Office.
Excellent written and spoken knowledge of English.
Knowledge of French or other UN official languages.
Job Related Competencies (Essential)
Proven organizational and coordination skills.
Ability to work quickly and efficiently under pressure.
Excellent drafting skills.
Excellent facilitation skills including in an international context.
Excellent communication, presentation and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Sound judgment; ability to quickly assess complex and fast-moving situations and developments.
Discretion and integrity.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Job Related Competencies (Desirable)
Knowledge of the UN system and its procedures.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the October 2023 rate of 83.3%.
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
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