Only candidates who are not nationals of the country of assignment are eligible to apply to this position

E (most hardship)

Non Family with Residential LocationDanger Pay

Dakar, Senegal

PR2

Professional

* Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality.

In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.

Reason

Regular > Regular Assignment

No

2024-07-01

February 14, 2024

Associate Programme Officer

Organizational Setting and Work Relationships
The Associate Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Program officer and may supervise a small team of local staff. He/she may refer to UNHCR’s Programme Manual (Chapter IV), UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.

The Associate Programme Officer will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR’s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning.
– Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities.
– Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps.
– Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions.
– Support the revision and analysis of plans, mid-year and year-end reports of UNHCR office(s) in the Area of Responsibility AoR), ensure quality assurance and compliance with established policies, guidelines, procedures and standards.
– Assist in the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.
– Provide support to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.
– Contribute to ensure consistent and coherent monitoring approaches, tools and systems across the region, in line with global standards and polices.
– Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.
– Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Economics; Business Administration; Social Sciences; or other relevant field.

Certificates and/or Licenses
Programme Management
Certification Programme in Programme Management (CP-PM)
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Demonstrated experience in programme management including familiarization with the OMC and sound knowledge of Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.

Desirable
Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.

Functional Skills
MG-Project Management
PG-Results-Based Management
PG-UNHCR’s Programmes
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Under the direct supervision of the Head of Field Office, P4, the incumbent will need to demonstrate the capacity, skill set and competencies necessary to work in a challenging and complex operational context. S/he must have at least four (4) years of relevant experience as staff in charge of the field program including in volatile/complex security situations.

The applicant should have solid experience in programme management with skill set for project management, monitoring, and evaluation. Additionally, working experience with refugees/IDPs, national institutions, operational/project partners, donors, civil societies, hosting community will be important. The candidate should possess previous experience in managing UNHCR programmes with multiple Donor earmarking, experience in the emergency operations, experience in programme monitoring and knowledge of various Donor reporting requirements.

The ideal candidate should be familiar with UNHCR’s Programme Manual (Chapter IV), Could ERP, PROMS/Aconex, UNHCR’s corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations.

Completion of Programme Management Learning Programme is an asset. Incumbent is expected to have an in-depth knowledge of a result-based framework including the use of theory of change and a problem-solving approach.

The incumbent will supervise a small staffing component and will thus need to possess good people management skills.

The incumbent must be able to fluently speak and write in French, but English would be an advantage.

French

,

,

,

,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Under the supervision of the Head of Sub Office in Dori, the Associate Programme Officer is responsible for the coordination of all activities linked to programmes relating to these refugees in Dori, Burkina Faso and therefore the incumbent will be expected to oversee Programme activities for the sub-office. The selected candidate will be expected to organize consultative processes for the application of the organizations criteria and policies for the selection of implementing and operational partners; manage the development of a broad network of partners, good coordination practices and the development of partner capacities; training of UNHCR as well as implementing partners (IP) staff in UNHCR standard procedures related to the Results Based Programme (RBM) management; Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse UNHCR ‘s performance, trends and target interventions; implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels; in collaboration with branch office in Ouagadougou, apply UNHCR ‘s corporate tools (e.g. COMPASS, Could ERP, PROMS/Aconex, etc.).

As the candidate will be responsible for representing UNHCR at several fora.

Excellent communication skills are essential. The incumbent must have diplomatic skills and the ability to courageously make quick decisions. In that sense, understanding of Programme and administration management principles is essential. The ideal candidate for this position should have the required academic preparation and demonstrated leadership abilities from previous field positions. Prior working experience in the Sahel region is an added advantage. Given the considerable and diverse workload, it is important that the applicant be motivated, hard-working and organized. For diversity purposes, female candidates are encouraged to apply.

Living and Working Conditions:

Burkina Faso has very basic infrastructures, including in the health sector. Dori is less developed than the capital Ouagadougou in terms of infrastructures and basic need facilities. Dori has limited and not well-equipped health facilities: only one hospital for the entire region, based in Dori, and a few under-equipped health centers. Due to security reasons, travel in/out Dori for staff is only by UNHAS.

There are a few state and private schools ranging from nursery, primary to secondary schools. No professional schools nor a university exist in Dori for vocational or higher studies.

Hot and dry desert environment with high daylight temperature fluctuations. In the Sahel region, due to security-borne restrictions, the office has built two well organized guest houses where all staff are advised to reside during field missions (one in Djibo and the second in Dori).

Dori is a D duty station with a 6-week R&R cycle. The R&R location is in principle Ghana.

Housing is mainly individual houses cleared by UNDSS and are easily available. But most buildings are not well maintained and need repair. Electricity is very expensive, and a backup generator is recommended.

Additional Qualifications

Skills

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Social Science

Certifications

CP-PM Certification Programme for Programme Management – UNHCR, Programme Management – Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 3 to Bi-annual Compendium 2023 – Part B

Additional Information

This position doesn’t require a functional clearance