Associate Project Analyst

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Description

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• Reviews procurement documents and bid evaluation reports to ensure compliance with ADB procedures.
• Inputs procurement contract summary sheets (PCSS) and procurement contract update sheets (PCUS) in the Integrated Disbursement System (IDS) and monitor contract utilization rates.
• Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of Executing Agencies (EAs) to expedite procurement/contract awards.
• Familiarizes EAs with ADB guidelines and procedures and ensures their compliance with project covenants.
• Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.
• Maintains related documents, records and files for delegated projects.
• Maintains computer-based information system for project administration matters.
• Assists in consultant recruitment process and reviews of various Requests for Proposals.
• Reviews and finalizes annual contract awards and disbursements projections in consultation with the Project Officers. Reviews the Audited Project Financial Statements and liaises with the Financial Management Specialist of Public Financial Management Division (PFFM) in compiling the check list and uploading in 

• Participates in various missions as required such as project processing, inception, administration/review, mid-term mission and project completion report missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing EAs with ADB’s loan procedures, and assisting EAs where necessary in the preparation of various reports and applications.
• Provides on-the-job training to EA staff on various aspects of the Project Administration Manual.

• Provides support to the Capacity Development Resource Centre (CDRC) team and works closely with all stakeholders in conducting training needs assessment, and in planning, organizing, and documenting the capacity development events for EAs/IAs and other stakeholders.
• Coordinates CDRC activities with all relevant departments/units/offices in PRM, ADB headquarters and other regional and/or country offices, as needed.
• Coordinates with resource persons and manages timely intellectual inputs from the trainers to conduct the CDRC events.
• Provides support in inviting relevant participants, ensuring logistics, as needed.
• Supports in organizing, managing, and running CDRC-led as well as ADB headquarters-led events including seminars, trainings, symposiums, workshops, clinics, as needed.
• Leads in coordinating for smooth execution of the events, including in preparing for and conducting feedback surveys.
• Compiles, maintains, and manages all records of CDRC activities with the assistance of the team members.
• Supports the CDRC team in preparing yearly report on CDRC performance.

• Performs other tasks as assigned and reflected in the incumbent’s work plan.

• Bachelor’s degree in procurement, finance, business administration, engineering or a relevant discipline.
• At least 5 years of relevant analytical and support work in project administration and project processing; experience in an international development organization an advantage.
• Experience in consultant recruitment and procurement.
• Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps.
• Able to set priorities for self and junior team members.
• Effective report-writing and communication skills in English and the national language.
• Proficient in spreadsheets and required information technologies. Experience in project management tools an advantage.
• Able to provide guidance to other AS staff on assigned area of work.
• Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB.
• Able to work collaboratively with teams as a constructive team member.

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