Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (AD. At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the AsiaPacific region.

Organizational Setting and Reporting Relationship

The position is assigned to Procurement Division 1 (PFP1) within the Procurement, Portfolio and Financial Management Department (PPF. PPFD’s responsibilities include projectrelated financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in a number of initiatives and have introduced certain changes to procedures to improve ADB’s performance with respect to consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.

The incumbent will report to the outposted Procurement Specialist in India Resident Mission (INR.

Your Role

As an Associate Project Officer (Procuremen, you will support the functions of PFP1 in coordination, implementation, and monitoring of ADB financed projects in India and quality assurance of projects. You will work closely with the outposted procurement specialist and a senior national procurement officer (NPto provide quality oversight of the INRM portfolio, implementing and supporting procurementrelated initiatives and processes, including providing operational support in reviewing transactions. You will oversee the review of procurementrelated documents, streamlining of procurement processes, and strengthening of procurement governance at INRM.

You will:

• Conduct review of various procurement documents from sector teams, including draft bidding documents (B, technical and financial bid evaluation reports (BE, contract variations, expression of interest (EO, requests for proposals and evaluation of technical and financial proposals for consultant recruitment, draft contracts, and contract award recommendations for projects.
• Review internal electronic Procurement Approval Forms (ePA, consultant recruitment checklists and contract modification forms for contract variations and processes them through online Procurement Review System (PRalong with fax letters to executing agencies for goods/civil works contracts and consulting services contracts and other related correspondences as required.
• Provide advice to project officers/mission leaders on procurement, consultant recruitment and contract management matters to resolve issues affecting project implementation and ensure compliance with ADB procurement policy, procedures, guidelines, borrower regulations and staff instructions.
• Assist executing and implementing agencies (EAs/IAin preparing various procurement documents to ensure compliance with ADB’s procurement guidelines, borrowers regulations, staff instructions and financing agreements. Responds to EAs’ inquiries on procurement and consultant recruitment matters. Maintain close communications with concerned government agencies with respect to country procurement system and other policies, as and when needed.
• Assist INRM staff in the engagement of individual staff consultants and technical assistance (Tconsultants through Consultant Management System (CMand guide them in dealing with complex contract administration issues.
• Assist teams in processing and administering loans and TAs, including participating in projects processing and review missions, particularly for procurement related aspects including preparing procurement capacity and risk assessment, conducting postprocurement audits, reviewing contract packaging, preparing/revising procurement plans and preparing mission reports relating to procurement and consultant recruitment.
• Identify noncompliance, if any, with ADB procurement policy, guidelines, borrowers regulations and financing agreements and recommend remedial measures and actions for improving procurement processes, issues related to contracts management, and help solve procurement and contract management problems.
• Coordinate with relevant divisions in ADB’s Portfolio, Procurement and Financial Management Department (PPF, Office of Anticorruption and Integrity (OA, Office of General Counsel (OG, Sector Divisions and other concerned divisions on procurement and consulting services matters. Keep current with ADB’s list of sanctioned and crossdebarred firms and corruption cases related to public procurement.
• Maintain MIS on procurement, consultant recruitment and data on current status of contract awards under ongoing projects and assists INRM Staff in updating the Consultant Recruitment Activity Monitoring System (CRAand Procurement Contract Monitoring System (PCMfor effective monitoring of the progress of consultant recruitment and procurement under ongoing and pipeline projects.
• Assist in developing training materials and case studies and in conducting procurement and consultant recruitment trainings for executing and implementing agencies, based on practical experience gained from review of procurement and consultant recruitment documents in ADB projects.
• The work plan and tasks continually evolve, and the incumbent may perform other tasks as may be required by Director, PFP1 and as reflected in the incumbent’s work plan.

Qualifications

You will need:

• Bachelor’s degree preferably in engineering, business administration or related discipline; preferably with advanced training in public procurement, project/portfolio management and other relevant fields.
• At least 6 years relevant experience in project preparation and administration; and experience in procurement, consultant recruitment and contract management, with exposure to FIDIC conditions of contract.
• Procurement Accreditation Skills Scheme (PASpreferred (nonaccredited applicants may be considered though will be required to complete accreditation within one year of appointmen.
• Ability to quickly grasp the project implementation issues, procurement policy and procedures, guidelines, borrower regulations and anticorruption policies of ADB.
• Sound knowledge of local government’s administrative systems and procedures, particularly public procurement systems.
• Sound knowledge of competitive bidding procedures and exposure to the domestic construction and consulting industries in India.
• Strong conceptual skills and ability to identify issues and appropriate actions at the field office level.
• Strong planning and organizing skills to handle many tasks with deadlines.
• Able to liaise and work effectively with government officials within own work location.
• Effective reportwriting and communication skills in English.
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.