Associate Secretariat Administrator

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship:

• The position of Associate Secretariat Administrator is assigned to the Office of the Secretary. You will be based at our Headquarters in Manila, Philippines.
• You will report to a designated International Staff.
• As an Associate Secretariat Administrator, you will be responsible for overall support to Board administration and providing technical and administrative support to the Enforcement Appeals Committee (EAC).

You will:

Board Administration:

• Review Board members’ travel requests (consultation visit, special travel, Board group visit, Board familiarization visit) and help ensure consistency in the application of procedures; coordinate the mission requirements with staff concerned including Board assistants, Regional Departments, and Resident Missions.
• Coordinate with the Regional Departments and prepare a quarterly list of operations missions available to Director’s Advisors (DAs) and share with DAs and Board assistants. Review and process DA travel requests.
• Thoroughly review all Concur Travel Requests and Claims and endorse them to the supervising International Staff.
• Coordinate the onboarding and offboarding of DAs.
• Coordinate the logistics for Board activities, including Board and Management retreat.
• Monitor the Board of Directors budget use and prepare data for analytics to improve budget administration.
• Prepare and maintain accurate filing in SharePoint of the Board member and DA missions.
• Update the e-Board chronology of appointment of Board members and DAs.
• Respond to routine Board queries on administrative and travel matters. Conduct research, and draft summary on relevant findings.
• Help update the Board Administration Handbook.
• Research and coordinate with other multilateral development banks to find measures to improve Board administration processes, including mission travel rules and practices.
• Provide back-up support to other members of the Board Administration Team in conducting general and mid-terms elections, onboarding and offboarding of Board members, and any other matters that may arise.

Source: https://www.adb.org/careers/240579