Associate Vice President/Controller

The Boston Foundation believes that one of the great strengths
of the Greater Boston community is the rich diversity of its
residents in race, religion, national origin, ethnicity, sex,
sexual orientation, gender identity, genetic information, age and
physical abilities. The Foundation seeks to enhance and support
that diversity, not only by its grant making, but also by adopting
and implementing employment policies and practices designed to
recognize and respond to such diversity.

 

The Boston Foundation is an Equal Opportunity Employer. We
encourage applications from people with diverse backgrounds and
experience.

 

All applications should be submitted online. Go
to https://www.tbf.org/who-we-are/careers and
select “AVP/ Controller” to complete our online application
process.

 

Job Description

Title: Associate Vice President/Controller

Department: Finance

Reports To: Chief Financial Officer

FLSA Classification: Exempt  
FTE: 1

Supervises: 4: 2 Managers, 1 Coordinator, 1
Assistant

Hybrid Schedule (subject to change): 2-4 days a
week in the office, depending on business needs. Balance of each
week may be worked remotely.

Position Budgeted: $175,000.00 to
$200,000.00

 

Position Summary:

The AVP/Controller is responsible for leading and managing the
day-to-day financial operations of the Foundation. They oversee the
execution of core finance and accounting processes, identify and
implement process and system improvements, monitor the
effectiveness of internal controls, and ensure that all of the
Foundation’s financial reporting needs are being met.

 

Essential Functions:

• Works with the CFO to design and implement financial guidelines
  and controls;
• Strives for operational excellence throughout the finance
  function and beyond actualizing improvement to generate
  results;
• Reviews policies and procedures for financial operations and
  ensures adherence to them;
• Supervises the fund accounting for 1,200+ individual
  funds;
• Supervises Accounts Payable, Payroll and Fund Administration
  functions (gift and grant processing);
• Oversees the recording and reporting of all transactions;
• Serves as a back-up of the roles performed by direct
  reports;
• Reviews and authorizes weekly distribution for invoices and
  grants;
• Reviews and approves bi-weekly payroll;
• Supports the Foundation’s development effort as needed;
• Manages preparation of and analyzes internal departmental
  reports on monthly basis;
• Manages preparation of interim and annual financial reports for
  Initiatives;
• Manages preparation of the Foundation’s public financial
  statements; and
• Serves as the primary liaison with the external auditors.

 

Other Duties and Responsibilities:

• Acts as a positive influence, especially in matters of
  fiduciary responsibility and control;
• Works with staff throughout the organization to implement
  process improvement;
• Designs and implements monthly and quarterly performance
  monitoring controls;
• Evaluates existing technology solutions and identifies areas
  for improvement;
• Manages implementation of new information technology systems;
  and

• Individuals assigned to this position may perform other duties
  as assigned.

  

Qualifications

 Preparation, Knowledge, Previous
Experience:

• Minimum 20 years work related experience;
• Bachelor’s degree in Accounting or Business Administration; CPA
  a plus;
• Extensive knowledge of all standard accounting operating
  procedures and principles;
• Knowledge of cash management, expenditure, and disbursement
  process;
• Payroll processing experience; and
• Knowledge of fiscal administration, including pension plan and
  benefits administration.

 

Skills, Abilities, Competencies:

• Ability to lead, motivate, organize, and manage diverse staff
  effectively;
• Critical thinking skills to identify and resolve business
  issues;
• Comprehensive knowledge of GAAP, especially as applied in the
  Non-Profit sector;.
• Working knowledge of FASB rules for not-for-profits;
• Demonstrated ability to design and manage a strong internal
  control environment;
• Excellent verbal and written communication skills;
• Experience implementing COSO Internal Control – Integrated
  Framework;
• Knowledge of state and federal taxation of non-profit
  organizations (a plus, but not required);
• Ability to work under the pressure of tight deadlines;
• Committed to meeting deadlines;
• Accountability for timely completion of responsibilities of
  self and finance team;
• Ability to make decisions about how to manage and organize own
  workload;
• Maintains highest standards of confidentiality and exhibits
  discretion;
• Participative work style; ability to give and receive feedback;
  and
• Mature interpersonal style; ability to interact calmly with a
  diverse range of people.

 

Working Conditions & Physical Demands:

• Ability to work on-site and remotely, as required;
• Ability to sit for long periods of time; and
• Ability to use a computer keyboard for extended periods of
  time.

 

The content is intended to describe the general nature and
level of work being performed by persons assigned to this
job.  It is not intended to constitute an exhaustive list of
all responsibilities and duties required.

 

External and internal applicants, as well as position
incumbents, who are or become disabled as defined under the
Americans with Disabilities Act or applicable state law, must be
able to perform the essential functions of the job (including those
listed above) either with or without reasonable
accommodation.  Reasonable accommodation, if any, will be
determined by management in consultation with the employee on a
case-by-case basis.

 

This job description is intended to be general and may be
revised from time to time.  At management’s discretion, the
employee may be assigned different or additional duties from time
to time.