Athena Swan Project Manager – INTERNAL ONLY

Job id: 084108. Salary: Grade 6, £43,205 – 50,585 per annum, including London Weighting Allowance.

Posted: 07 February 2024. Closing date: 11 February 2024.

Business unit: Social Science & Public Policy. Department: SSPP Faculty Office.

Contact details:Chloe Helsey. [email protected]

Location: Strand Campus. Category: Professional & Support Services.

THIS VACANCY IS OPEN TO INTERNAL APPLICANTS ONLY

Job description

We are looking for a Project Manager to join the Faculty of Social Science and Public Policy to play a key role in preparing the Faculty for its Athena Swan submission. Key responsibilities of the role will include gathering, analysing and interpreting staff and student data, documenting the impacts of actions and policies and contributing to writing the Athena Swan award submission.   

The Athena SWAN Charter encourages and recognises organisations’ commitment to advancing gender equality in higher education. The Faculty is aiming to achieve Bronze status with its submission in Early 2025.     

You will play a key role in managing the Faculty’s Athena SWAN project work, supporting the Athena Swan Lead and relevant committees, and working across the Faculty’s five schools to coordinate the production of the submission.   

This is a hybrid role and the role holders will spend part of their working week on campus and part of the week working remotely 

King’s is an inclusive and welcoming university. We embrace diversity and want everyone to bring their whole selves to work and succeed.  SSPP supports an inclusive culture and diversity for our staff and students.  We are committed to encouraging further growth from diverse groups, and we welcome applications from people of all abilities and currently under-represented groups, which we are able to support with our range of flexible and inclusive benefits. 

This post will be offered on a fixed-term contract for one year.  

This is a full-time post.

Key responsibilities

• Supporting the Athena Swan lead with the production of the Faculty’s Athena SWAN Bronze Award submission, to ensure that actions are completed in line with project plan timescales, and final documents submitted by the deadline
• Coordinating, attending and supporting key Athena SWAN meetings, including responsibility for monitoring and reporting on follow-up actions, and producing committee papers as required
• Preparing and delivering presentations and other project communications, as required
• Collating, analysing and interpreting a range of staff and student data at School and Faculty level, including identifying trends and patterns, and producing appropriate graphs, tables and charts
• Drafting commentaries on the data to meet the requirements of the Athena SWAN submission
• Liaising with Faculty and School Athena SWAN leads, Faculty EDI Committee, central EDI team, Human Resources and the Faculty Athena Swan Oversight Group to identify relevant policies and actions taken under the project’s remit, and to collect evidence of the impact of those actions
• Drafting sections of the Athena SWAN submission to be reviewed by the Athena Swan lead and Oversight Group
• Develop and maintain excellent working links with the colleagues across the Faculty and University to ensure a collaborative approach to the work on Athena SWAN
• Acting as the key point of contact for Faculty Athena SWAN queries

Skills, knowledge, and experience

Essential criteria

1.       Excellent written and oral communication skills, with the ability to present information clearly and concisely within defined word limits

2.       Experience of analysing and interpreting quantitative and qualitative data

3.       Excellent organisational and co-ordination skills with the ability to manage competing projects and deadlines

4.       Excellent IT skills and the ability to use Microsoft Word, Excel and Powerpoint to produce written reports, graphs, tables, charts and presentations

5.       Ability to analyse and interpret statistics

6.       Experience of leading and managing projects

7.       Excellent interpersonal skills, with ability to build credibility and rapport and influence key parties, whilst working with sensitivity and tact to maintain effective working relationships at all levels

8.       Experience in writing formal project documents, including plans and reports

9.       Experience of coordinating and managing meetings including timely preparation and distribution of agendas and papers, taking minutes and setting up processes to track and follow up actions

10.    The ability to work effectively both independently and as part of a team

11.    Ability to comprehend complex situations quickly and to provide creative solutions where appropriate

12.    A commitment to your own professional development

13.    Demonstrable commitment to equality, diversity and inclusion.

Desirable criteria

1.       An understanding of University/Departmental level Athena SWAN application process and/or other equality Charter Marks

2.       A project management qualification