Athletics Development Operations Coordinator

Updated: Mar 1, 2024
Location: Irvine-Campus
Job Type:
Department: Development Programs

Job Opening ID: 65762
Reports To: Executive Director of Development, Athletics
Working Title: Athletics Development Operations Coordinator
Department: Development Programs
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5 M-F, some nights, weekends
Employee Class: Career

 

Position Summary:
 
In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends. Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university’s place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people’s lives.

 

Reporting to the Executive Director of Development, Athletics, the Athletics Development Operations Coordinator will serve a critical role on an energetic, highly-professional, fast-paced fundraising team. The position will serve a variety of roles, including: coordinating the day-to-day operations of the team’s gift processing and gift transmittal functions; serving as liaison with the Athletic Business Office on the development operational budget; providing administrative support for the Executive Director / Director of Donor Relations and Special Events and general office support for the team; serving as a primary point of contact for internal and external constituencies, often on complex and confidential issues; performing a variety of administrative, fiscal, staff support, data reporting/management and planning activities. This position requires self-motivation, independent judgment, tact, and diplomacy, and must be able to work easily and effectively with coaches, staff, external constituencies and administrators, while displaying excellent written and verbal communication abilities, and a positive, team-oriented attitude.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 

 
The expected pay range for this recruitment is $27.94 – $31.42 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 – $39.18 (Hourly Rate).

 

Department Website:

https://grad.uci.edu/admissions/for-faculty-staff/a/

 
Required:
 

• 2-3 years working with office administrative management Experience working with the Paciolan system a plus.
• Bachelor’s degree preferred; significant work experience can substitute for the degree.
• Strong written and verbal communication skills.
• Excellent diplomacy and interpersonal skills. The ability to take initiative with projects and to communicate effectively with diverse, high-level groups of individuals in a customer-service and professional manner.
• Proven ability to use Microsoft Word, Outlook, Excel, Desktop Publishing software, and computerized management information systems.
• Ability to coordinate data collection from a variety of areas and integrate into meaningful reports.
• Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
• Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
• Ability to prioritize projects and solve problems in a strategic manner. Ability to balance, plan and work on multiple projects at a given time.
• Maintains professionalism, tact, and confidentiality as needed in all correspondence, written and verbal with UC Irvine personnel and community constituents.
• Proven ability to work independently as well as serve as member of a team and collaborate with colleagues.

 

Preferred:
 

• Knowledge of UCI and University Advancement programs, policies and procedures OR knowledge of university advancement programs in a higher education setting, including Kuali Financial System (KFS) and Salesforce.
  

Special Conditions Required:
 

• May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position.
• Must possess a valid California driver license and participate in the DMV Pull Notice Program.
• Ability to work a flexible schedule including some nights and weekends throughout the varsity sport seasons.
  

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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