Audit Assistant

As an Audit Assistant, you will perform a full range of secretarial duties for international staff and coordination of administrative activities for the assigned audit teams.

You will:

• Ensure that all correspondence and documents for supervisors are properly typed, prepared, and submitted on time and in compliance with ADB’s standards.
• Ensure all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that all outgoing mails/faxes are delivered on time.
• Provide efficient reception services by proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to concerned staff
• Assist in preparation of various documents, such as audit notifications, planning documents, audit reports, back-to-office reports, memorandums, letters, and faxes.
• Assist in the preparation of materials for meetings, and in the maintenance of documentation and SharePoint folders and databases. Formats and proofreads reports to ensure quality, consistency, and compliance with ADB Handbook on Style and Usage.
• Ensure timely circulation and distribution of various documents.
• Assist international staff and national staff in gathering information for audit matters and preparing necessary supporting documents.
• Assist in querying data from ADB computer management systems for use in audit preparation and execution.
• Assist in analyzing information in several databases and producing reports.
• Provide overall assistance in OAG activities, including supporting administrative arrangements for meetings and travel and preparing briefing materials and presentation slides.
• Organize and maintain office filing systems, and perform retrieval and archiving of files in line with ADB procedures.
• Perform certain standard activities such as maintaining adequate stocks of office supplies as required.
• Participate in the operation and maintenance of OAG’s electronic database management systems by ensuring that relevant data is entered or uploaded into the system; developing methods for quick document retrieval; and extracting data for proper report generation.
• Assist in all other OAG matters as may be required and reflected in the incumbent’s work plan.

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in business administration or related field, preferably with auditing and accounting subjects;
• At least 5 years of experience in secretarial and coordination work;
• Proficient in ADB standard software programs (e.g. MS Word, Excel, PowerPoint);
• Working knowledge in maintaining and administering databases and other information systems;
• Excellent command of written and spoken English, including good memo composition, editing, and proofreading skills;
• Ability to handle sensitive information requiring confidentiality;
• Ability to manage priorities and workload within general schedule of work, instructions, and standardized practices.
• Ability to exercise judgment on matters requiring urgent attention;
• Working knowledge in the area of records administration, especially in computerized database set-up, office automation, and maintenance of reference materials in an auditing environment;
• Ability to liaise and work effectively with government officials within own work location and with colleagues throughout ADB;
• Able to work collaboratively with teams as a constructive team member.

Source: https://www.adb.org/careers/240367