Audit Assistant

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Office of the Inspector General (OIG) provides oversight of FAO’s programmes and operations through internal audit and investigations.
The post is located in the Office of the Inspector General (OIG) at FAO headquarters in Rome, Italy.

Main Purpose

The Audit Assistant performs a variety of routine administrative and audit (assurance and advisory) support functions, contributing to the efficient delivery of work by the audit units in OIG.

Supervision Received/Exercised

The Audit Assistant works under the direct supervision of the Deputy Inspector-General but may also receive guidance on specific tasks from the Heads of Unit in OIG’s Internal Audit Branch (OIGA). He/she acts independently in routine matters and consults with the Deputy Inspector-General and, where applicable, the OIGA Heads of Unit on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.

Working Relationships

The Audit Assistant interacts with a wide variety of colleagues from within OIG and with immediate clients providing routine administrative and audit support services

Key Functions/Results

• Collect background information from various sources for the preparation and execution of audit plans.
• Assist audit teams with evidence gathering for audit assignments; participate in related meetings and missions as required.
• Enter, retrieve, structure and update selected information and data in the Office’s information systems and databases for audit purposes and present results in standard format.
• Prepare electronic audit working papers to be filed in OIG’s audit database, in accordance with standards and requirements.
• Edit and format draft audit reports; collate tables, reports, presentations, statistics and other documentation.
• Assist with maintaining and updating the OIG Internal Audit Quality Assurance and Improvement Programme and the Internal Audit Manual.
• Participate in developing improved work methods and processes in audit.
• Assist with preparation and monitoring of data for OIG office-wide use as required.
• Assist with preparation of OIG’s quarterly and annual reports and other corporate reporting requirements.
• Assist with outreach activities to support the implementation of OIG’s communication strategy.
• Assist with initiatives to strengthen the exchange of information and work practices between OIG’s internal audit and investigation branches.
• Provide support to OIG focal points for communication, staff development and learning, and gender and diversity, as required.
• Perform a large variety of routine administrative tasks contributing to the smooth and efficient running of the Office.
• Respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
• Perform other functions as required.

Impact Of Work

The Audit Assistant participates as part of a team in the provision of audit and administrative support services. Actions reflect on the immediate and wider work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Three years of relevant experience in the provision of auditing and/or administrative support functions.
Languages: Working knowledge (full proficiency – level C) of English.
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good drafting and editing ability in English.
• Ability to retrieve and structure data from management information systems and databases.
• Knowledge of administrative policies, procedures and practices.
• Ability to deal with sensitive technical and non-technical documentation and reports for public disclosure.

Desirable Qualifications And Skills

• Knowledge of audit policies, procedures and guidelines is an asset.
• Knowledge of audit software and tools is an asset.
• Intermediate knowledge (intermediate proficiency – level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).

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FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

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ADDITIONAL INFORMATION
• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.”Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:
https://onehr.un.org/salary-survey/#/salary_scale

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
• Incomplete applications will not be considered

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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