AVP, Facilities

Job title:

AVP, Facilities

Company

Job description

Job Title AVP, FacilitiesJob DescriptionThe RoleThe AVP, Facilities Management PL Re, will take leadership for the Facilities and Office Management functions for Pacific Life Re globally, and as such will have accountability for the overall Facilities, Office Management functions, and associated end to end processes. They will be part of the Global Facilities team and have a dotted reporting line into the VP, People Partnering Lead, PL Re.The AVP, Facilities Management PL Re, will provide leadership and strategic direction to each local, regional office team as well as maintaining, developing, and managing a high performing team in the delivery of facilities and office management in a global environment. They will have the responsibility for devising and overseeing the implementation of the facilities strategy, to ensure compliance, best practice and standardisation to achieve cost efficiencies. In connection with the Global Facilities team, the role will manage all aspects of the real estate portfolio, ensuring the terms of each location’s leases are adhered to and that office relocations, renewals and exits are dealt with in a timely manner.The role will be responsible for aligning all activities to the goals and objectives of the global business, with the aim of providing high quality facilities management to assist with a growing business and adding long term value to the global Pacific Life Re business. The goals and objectives will be set with in conjunction with the SVP, Human Resources, PL Re and the Global Facilities team.Some flexibility of working hours is required due to the interaction of this role with individuals based Asia, Australia and North America. It will therefore be necessary to work at the appropriate times to ensure the successful delivery of work items especially during key project times e.g. lease renewals and office moves.DutiesPeople LeadershipOverseeing the Strategic Management of the Facilities and Maintenance team, delivering standards of excellence across the boardLine management responsibility for the Facilities and Office Management teams globally across regions. Overseeing recruitment, training and development for the team as well as setting clear frameworks for all admin staff to follows similar process and procedures.Build and maintain a strong, cohesive team.Ensure a clear target culture and risk culture are embedded within overseen teams.Ensure strong level of collaboration and trust, with appropriate levels of challenge, are developed between teams, who need to work closely together to achieve shared goals.Provide direction and leadership in reaching the implementation of the global facilities strategy as well as accurate financial management, including budgeting.Providing effective leadership throughout the department, developing a robust structure and strong team culture which supports effective communication and knowledge sharingSuppliers & LandlordsResponsible for co-ordinating any disrepairs required at lease exit and negotiations with landlords.Ensuring all internal business units and infrastructure teams deliver upon their remit of work throughout a disrepair.Ensure that all offices and services are kept in good structural and decorative order and that lifecycle expenditure for refit and replacement of assets is managed in accordance with the company’s expectations and industry standards.Managing relationships with external providers, managing tenders and contract renewals with designated broker support.Ongoing monitoring of the quality of service rendered by suppliers, ensuring deliverables from service providers are met within time, budget and contractual obligation as per service level agreements.LegalEnsure that each office maintains appropriate workplace health and safety standards, in line with enterprise requirements as well as local legislation and maintains internal policies to a high standard.Responsible for supporting lease negotiations and understanding all lease terms.Responsible for co-ordinating and facilitating legal correspondence.Ensure that all works and maintenance activities comply with current statutory legislation and codes of practice and that the services effective and fit for useProject ManagementOversee ad-hoc project work when required.Internal project management support for each office fit-out or refurbishment: contractor selection, tender process management, contract negotiation and executionEnsuring all internal business units and infrastructure teams deliver upon their remit of work throughout a fit-out/refurbishment – raising any roadblocks/issues with key stakeholders and ensuring that solutions are implemented.Working with local office manager or taking full responsibility if no Office Manager is on site.Risk Management ResponsibilitiesThe AVP, Facilities Management PL Re responsibility for risk management includes, but is not limited to;

• Demonstrating awareness and understanding of risk policies, key risks, and associated controls

• Translating risk management principles and objectives into priorities, processes and activities that make sense to team members.

• Fostering a culture of risk management in the team through training and performance management

• Ensuring Business Continuity Plans and Disaster Recovery notification plans are in place and working for each new location with the Business Continuity team.

• Effectively manage all property related risks. E.g. Fire risk and health and safety assessments

Qualifications & ExperienceDemonstrable experience in an operational management capacityFinancial management experienceFacilities management experience essentialEffective communicatorWorking For Pacific Life ReEvery person in our global team is valued for the unique qualities they bring to our business and we seek to build their expertise and support their individual ambitions at every step. Of course, we take our work seriously and we know our team can operate under great pressure. We work hard and thrive on achievement, but we also know how to have fun and relax too. We regularly host a range of team building days to strengthen our team’s connection with each other and reflect on their successes.Providing employees with a healthy work-life balance is very important to our culture. We have a wide range of employee benefits and we host regular social activities and well being initiatives. We are also committed to supporting our employee’s involvement in their communities, by actively fundraising, hosting charity events and overseeing volunteering opportunities.Benefits

• Stakeholder Pension Scheme

• Life Assurance

• Subsidised Gym Membership

• Private Medical Insurance

• Season Ticket Loan

• Eye Care

• Employee Assistance Programme

• Group Income Protection

• Wellness Benefits

As part of our commitment to diversity and inclusion, we will provide reasonable adjustments during the recruitment process to ensure equal access to applicants with disabilities. Please contact us about your needs so that we can discuss these with you to make sure that suitable adjustments are made, where possible.Pacific Life Re Principles and Behaviours

Expected salary

Location

London

Job date

Sat, 27 Apr 2024 06:14:51 GMT

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