Base Manager

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Description

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• Provide stable and reliable leadership and guidance to all departments operating in the oblast. This includes troubleshooting and providing advice, recommendations and guidance as needed.
• Contribute to essential staff management functions including appraisals, recruitment, and disciplinary action.
• Supervise finance, admin, human resources, procurement, and logistics, ensuring that expenditure is compliant with DRC procedures, donors’ regulations, and national legislation.
• Assure the implementation and understanding by staff members of all accountability tools (i.e., CHS, Code of Conduct) in the field office.
• Ensure the safety and security of DRC staff and assets, in coordination with the safety team

• Maintain a robust understanding of their local context including understanding the needs, resources, and other actors in their area. Able to clearly articulate priority programmatic and geographic areas of intervention.
• Support and monitor programme staff planning of activities. For example, the Base Manager should support programmes to anticipate their procurement and finance needs based on their planned activities. The Base Manager should also routinely join field visits as an independent eye to monitor for quality, efficiency and effectiveness of DRC’s activities and help overcome challenges as needed.
• Promote the flow of information between support and programme functions, between field offices as well as between the field offices and the country office, ensuring decision makers have up to date relevant information and staff at all levels have an additional channel to have their voices and expertise heard.
• Support assessments and fact-finding missions to set up new or follow-up projects and provide support as needed to prepare concepts, and proposals and reports.

• Power of attorney and signing authority: sign binding agreements and other documents on behalf of the organization. This requires a high level of familiarity with policies, legislation, and internal discussions.
• Support with property management needs. This includes liaising with landlords and identifying new properties as needed.
• Ensure that budgets and budget lines allocated to the Base are designed in accordance with needs. Ensure that expenditures on the budgets and budget lines allocated to him/her are planned and effectively managed.

• Cultivate good relations with key humanitarian actors, including UN agencies, INGOs and donors, through regular attendance at coordination meetings/clusters and bilateral meetings. Maintain a strong contextual awareness of who is doing what in the area and up to date contacts to the greatest extent possible.
• Represent DRC as required. This includes supporting or leading visits from donors, authorities, etc.

• Strong people management and leadership skills (including to those not in management line)
• Fluency in Ukrainian and English (speaking, writing, reading) is essential
• Strong writing and public speaking skills in English and Ukrainian required and in Russian is beneficial.
• Experience and knowledge of good financial, procurement, safety and Human Resources practiced in Ukraine and in humanitarian organizations
• Experience in project management and proven organizational skills
• Experience dealing with national partners and local/government authorities
• Professional background in working with internally displaced persons and/or refugees

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