Basic needs Project Manager- Ukraine (short-term replacement)

TGH background

« Actor in a sustainable and shared solidarity »

Founded in 1994, TGH is a French association for international solidarity based in Lyon. It designs and implements emergency, rehabilitation and development programmes in the fields of water, hygiene and sanitation, food security and rural development, socio-education and psychosocial support. TGH is currently active in 10 countries in Africa, Europe and Asia.

Presentation of the mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

• Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
• Cash for Work (rehabilitation or social work)
• PSS
• Documentation support (restoration or obtaining of official/legal documents)
• Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.

Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 2 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the main TGH office is. Given the enormous needs all around Ukraine and the different grants awarded, TGH opened 3 sub-office in the other main cities of Ukraine (Vinnytsia, Cherkasy and Dnipro) in order to be closer to the beneficiaries and ensure a proper implementation and follow up.

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

Job description

The Basic needs Project Manager, based in Dnipro will ensure the implementation of WASH and NFI-Shelter as well as cash activities of the TGH mission in the East. He/she will supervise the field activity teams of the mission.

He/she will work in close collaboration with the sectorial Heads of Program in coordination. He/she will ensure the quality of the interventions and the compliance with TGH procedures.

Under the supervision of the Deputy Field Coordinator for Program, the main responsibilities of the Basic needs Project Manager are as follows:

Coordination and follow-up of projects

• Manage the projects implementation and follow-up for the WASH and NFI/Shelter (including winterization) and cash related activities ;
• Coordinate with the support and program teams to ensure overall management of TGH projects for effective implementation of all program activities;
• Manage proper budgets follow-up and forecast for its activity sectors;
• Participate actively in the program meetings at area level ;Follow up on the delivery of materials in conjunction with the logistics team for its sectors;
• Manage the compliance with internal and donor procedures in the implementation, monitoring and reporting of activities;
• Manage the link and good coordination between the field activity staff for the supervised sectors and all supports departments;
• Manage with the Security Manager and security Focal Point at base level the security of the teams in the field;
• Manage adequate communication and coordination between the technical staff for the relevant sectors of activities;
• Manage internal reporting, based on TGH tools and donor reporting schedule.

Implementation and development of intervention strategy

• Participate with the Deputy Field Coordinator for Program in the definition of the intervention strategy in the area of operation;
• Propose and participate in field assessments;
• Participate in proposal writing and fund raising;
• Participate in the review of operations plan to support the program activities.

Log / Admin

• Manage efficiently the use of resources within the allocated project budgets according to donor’ and internal procedures;
• Ensure that internal procedures are understood by all staff and applied;
• Ensure the mutualisation of means between the teams under his/her responsibility;
• Participate in developing budget for the new proposal;

Coordination and representation

• Maintain and develop good working relations with the local technical authorities and other humanitarian actors;
• Represent the organisation as necessary in regional cluster meetings ( WASH and Shelter/NFI and cash if relevant);
• Ensure adequate technical coordination with NGOs in the same areas of operation in the 3 sectors covered;
• Actively develop and maintain effective working relationships with key technical stakeholders at the local level ;
• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.

 Team Management

• Ensure internal communication within the team through regular team meetings;
• Carry out necessary appraisals of the staff under his/her supervision;
• Ensure the respect of internal HR regulations;
• Ensure the ongoing capacity building of operations team through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans;
• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

This list of responsibilities could be modified according to the needs.

Security, working and living conditions

In Dnipro, air alerts are daily, witnessed few explosions and strikes in the past period, and recently been facing unscheduled emergency electricity cuts.

However, travel on foot or by taxi is permitted in the city centre, and it is possible to go out to bars, restaurants… but there is a curfew in place from 12pm to 5am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices with a shelter in the city centre, close to the Guest House where the expatriate are accommodated. Access to good internet connection in the offices and the guesthouse

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