Bid Writer

mci group Belgium is looking for an experienced Bid Writer.

We are an independent global marketing communications group with a human-first approach. Driven by innovation and creative mindsets, our teams develop and implement end-to-end solutions, anticipating trends and meeting our clients’ objectives.

In Belgium, our agencies are:

• MCI Brussels: an award-winning agency specialising in event and congress organisation, community solutions, and digital marketing
• logos: a public affairs, communication and association management consultancy with corporate and associate clients as well as European institutions
• Business Bridge Europe: a public affairs and advocacy consultancy delivering high-level political conferences
• Ovation Belgium: a trusted global destination management partner curating high-quality meetings and incentive programmes
• ESN : expert in communication services to private- and public-sector clients as well as European institutions

About the role

You will join a team dedicated to the management of EU Framework Contracts (Communication, Event, Divers Projects, etc.). You will support the entire proposal development process to ensure on-time delivery of compliant and compelling proposals and will support the submission of the final offer to the European Institutions. Your role will include administrative support, bid writing coordination and writing support.

Duties and Responsibilities

• Supervise and contribute to the entire bidding process from request analysis until proposal submission
• Analysing tender documentation, providing details of tender requirements, creating proposal templates, searching and gathering needed information, etc.
• Perform research on policy and legislative documents in order to identify the expertise needed for tenders, ensure the right selection and engagement of internal and external experts
• Manage communications with external consortium partners
• Develop and validate the outline of the technical offer
• Coordinate and revise experts’ inputs
• Support the bid writing process
• Perform technical quality checks

• Liaise with the Admin Coordinator to contribute to bid’s administrative part
• Ensure compliance with internal mci group Belgium procedures and standards as well as with requirements set by the Client in the Terms of Reference, liaise directly with the legal department for legal agreements and organise contractual arrangements

Your profile

• Eligible to work in the EU
• At least three to five years of experience in a similar position
• Demonstrated knowledge of EU Institutions procurement procedures
• Ability to work across different teams with proactivity, sense of ownership, effective communication and project management skills
• Strong attention to detail, ability to navigate with ease through multiple tasks and work in a results-driven environment
• Team player with the ability to build effective relationships at all levels of the organisation;
• Flexible, agile and committed especially in busy periods
• Ability to work under tight deadlines
• Willing to learn, self-driven and open to work in a multicultural team with a high degree of autonomy
• Excellent written and spoken English C1 level  (French and/or other European official languages will be a strong asset)
• Advanced knowledge of MS-Office applications – especially Word and Excel

We Offer

The opportunity to work in an international and dynamic environment with multi-cultural colleagues.

• A full-time job (40h/weeks with 12 recuperation days per year)

• A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance
• Continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
• Open-minded company with room for creativity & innovation

Application :

Please send your CV with a short cover letter in attachment at the following address: [email protected] before Friday 29 November 2024 with “Bid Writer” in the subject line.