Biomedical Project Manager

General scope of the position: 

The Biomedical Project Manager is responsible for the timely and quality implementation of the project activities, ensuring all-time compliance with CDE’s, processes, national and international standards along with donors’ contractual obligations. 

 

Essential duties and responsibilities:  

1. Lead the project management team:

• Ensure follow up on the technical assistance in:

• MEP (Mechanical, Electrical, Plumping and Medical gases)

• CMMS (Computerized maintenance management system) for medical equipment.

• Waste Management System

• Infrastructure works related to healthcare facilities.

• Biomedical support and medical equipment training

• Anticipate the needs for the development of donor’s administrative files.

• Participate in the follow-up of the work of the various trades involved in the project.

• Control the quality and technical requirements of the project and ensure compliance with the healthcare facilities’ international standards.

• Participate in the coordination of synthesis studies.

• If a re-evaluation/modification is needed, provide technical description and cost estimation in anticipation of the continuation of the project and mitigation plan.

• Share relevant information with the Head of Mission, CDE team in Iraq and in the headquarters.

• Manage and monitor the progress of the various milestones set in the general contractor’s contract.

• Monitor activities and their progress against the initial schedule, contribute to the collection of indicators and anticipate possible changes or delays.

• Perform regular field visit(s) to ensure the quality and timely progress of the project.

• Responsible for the coherence and synergies among activities where possible.

• Lead the revision and creation of tools and processes to ensure program quality implementation in collaboration with CDE relevant departments.

• Pro-actively proposes to the Head of Mission re-adjustments of the projects based on documented changes of context, challenges, gaps, weaknesses, lessons learnt and best practices.

• Ensures CDE’s team stays abreast of the current project, direct them towards achieving the program goals and objectives.

• Anticipate and timely alert for any challenge.

• Collaborates with the Financial HR department to identify needs and ensure effective and timely program management (budget follow-up as budget holder of program lines, etc.).

• Collaborates with the HR department to identify needs and ensure effective and timely program management (job description, interviews, evaluations, etc.).

• Collaborates with Logistics and Security department to identify needs and ensure effective and timely program management (RCE, PPP, suppliers’ selection, etc.)

 

2-Initiate the procurement strategy of MRCC required medical equipment: 

• Expand the current needs assessment conducted for the entire MRCC hospital (equipment, technical, training, maintenance, consumables, etc.).

• Participate in the definition of a purchasing strategy with the MRCC staff, EF procurement team and HQ based biomedical team for procurement of required new equipment.

• Participate in the elaboration of the technical specifications of each equipment in collaboration with the HQ based biomedical team.

• Evaluate the costs for the bio-medical equipment and furniture.

• Plan medical devices purchase in agreement with the MRCC staff, EF and HQ based biomedical team.

• Anticipate the implementation of heavy equipment investments.

• Participate in the pre-project approach: activity study, technical prerequisites for installing equipment, fluid networks, water network, etc.

• In collaboration with the HQ based biomedical team, analyze the biomedical local market in Iraq.

• Define and support the maintenance approaches and programs for rehabilitation of existing and new medical equipment.

 

 3-Participate in the procurement process until full installation: 

In coordination with the MRCC staff, EF, CDE Logistics and CDE (HQ based) biomedical team: 

• Provide direct support to the MRCC staff in the procurement of the required biomedical equipment (laboratory, Radiology, Cardiology, Endoscopy, Urology & Nephrology, Radiotherapy, gamma Camera, Chemotherapy, Neurology, Infertility and Genetics) and medical furniture. This requires supporting the procurement process from contracting to delivery.

• Animate the interface and suggest lines of negotiation with selected suppliers.

• Ensure the compliance of the delivery with the agreed-upon contract with the suppliers.

• Interact with suppliers in the context of equipment commissioning.

• Support suppliers in the preparation and installation of new equipment until post-installation monitoring.

• Control the security and compliance of equipment installations and perform required tests.

• Provide demonstrations and train future users with the support of the selected suppliers.

• Inform CDE in the event of non-compliance with the delivery timeline or with the contract and propose penalties.

• Monitor supplier invoicing and payment in terms relating to the technical aspect.

• Participate in the handover process upon request to the MoH (inventory, tagging, transfer of ownership form, transfer of guaranty, etc.).

4-Participate in the biomedical service quality approach: 

• Write regular technical reports for CDE head office team and draft donor reports.

• Fill in the GMAO with all equipment.

• Secure the exploitation and use of equipment.

• Contribute to the conception of the biomedical maintenance policy and its implementation in MRCC hospital.

• Contribute to the optimization of the biomedical technical platform, the definition of the strategy in medical technologies and planning of internal and external preventive maintenance of medical equipment and furniture.

• Support the MRCC in managing and resolving emergency situations related to biomedical equipment.

5-Provide an advisory role and support for CDE program department, as requested by the HoM:  

• Participate in complementary studies and elaborate technical answers in collaboration with CDE’s Iraq program office team: methodological notes, technical argumentation notes for any potential new projects to be developed by CDE in Iraq.

• Participate in monitoring missions, explo-missions, write analysis reports in Biomedical engineering’s aspects.

6-Reporting 

• Submits internal reports on program achievements, as per needs.
• Leads the preparation and writing of donors’ reports (including annexes, etc.).

7-Partnership and networking  

• Manages the existing partnerships and is pro-active in identifying new ones where relevant.

• Reviews partners’ deliverables, in close collaboration with the other departments (financial reports, requests for payments, etc.).

• Develops and maintains good relationships with other relevant field stakeholders.

• Participates actively in coordination meetings and thematic working groups where relevant, and in collaboration with the Medical and Liaison departments.

8-Others  

• Leads the communication/visibility aspects of the project, where relevant.

• Supports in the preparation and conduction of audits as regards the programmatic aspects.

• Is responsible to ensure timely and adequate archiving and institutional knowledge as regards the project managed.

• Lead the monitoring, evaluation, accountability and learning aspect of the healthcare project where relevant.

• Contribute to proposal writing and amendment endeavors.

• Any other reasonable tasks as requested by the line manager.

   

Qualifications: 

You have at least 3-5 years of successful work experience in Biomedical engineering (new construction and renovation projects ), in dealing with all trades, with real field management skills.  

A solid experience of at least 3 years in project and team management with supervisory role is required in INGOs,

 

Training and diploma:  

Minimum Bachelors in Biomedical Engineering, Biomedical Electronics Engineering, Public Health Engineering.

PMP is added value 

 

Required skills: 

• Knowledge in maintenance of medical equipment.
• Technical knowledge on medical devices (automated biological analyzer, operating theatre, resuscitation, …), medical fluid networks, electrical networks, air management, knowledge in electronics.
• Demonstrated project management skills.
• Skills in purchasing techniques, negotiation skills.
• Rigour, analysis and synthesis capability
• Excellent organisational skills
• Demonstrated capacities to work with colleagues
• Knowledge of the functioning of international NGOs
• Computer proficiency in Microsoft Office Package
• Patience, flexibility and capacity of adaptation
• Good interpersonal skills
• Stress management, ability to manage fatigue and set limits
• Adherence to humanitarian principle and CDE’s code of ethics

 

Languages:  

Good verbal and written communication skills in English and Arabic. & Kurdish is added value 

Contract conditions: National, until 31 Dec 2024, and renewed the end date of the project Full-Time Salary range. There is presently no commitment as CDE is identifying a candidate pool based on grant acquisition and rolling candidate contact. CDE reserves the right to end the announcement at any time before the specified date. How to apply: Applications comprising a cover letter and a CV with at least two references should be addressed to CDE recruitment team with the subject Biomed project Manager: by email to this address recruitment.iraq@chainedelespoir.org Only shortlisted candidates will be notified. Female candidates are highly encouraged to apply. Deadline for application: 28-08-2024