Bookkeeper & Office Administrator

Reports to Global Office Finance Administrator, TeachBeyond Global Office. Relates to Global Office, Finance Department, various TeachBeyond projects.

20 hours/month with potential future increase. 

Pay : National Living Wage.

Essential Responsibilities and Duties:

Finance

• Maintain accurate and organised financial records and filing systems
• Record and reconcile financial transactions using accounting software
• Process accounts payable and receivable; ensure timely payments and invoicing
• Manage payroll, including employee deductions, benefits, and compliance with payroll taxes
• Prepare and post journal entries; support month-end and year-end financial reporting
• Reconcile bank, credit card, and vendor accounts; resolve discrepancies promptly
• Assist with internal and external audits
• Ensure compliance with relevant financial policies, procedures, and government regulations
• Process e-transfers and monitor incoming/outgoing electronic payments
• Liaise with accountants, auditors, and financial institutions as necessary
• Monitor and manage organizational cash flow and prepare financial forecasts
• Assist with other financial tasks as able and required.

Office Administration

• Oversee ongoing office operations to ensure efficiency and organisation
• Serve as primary contact for internal and external communications, including answering phones and emails
• Monitor and maintain office inventory; purchase supplies and equipment as needed
• Ensure promotional and organizational materials are current and well-stocked
• Store, organise, and dispose of outdated or unnecessary materials appropriately
• Support onboarding and offboarding processes for new and departing staff
• Maintain digital and physical filing systems for administrative and operational documentation
• Ensure compliance with office operational policies.

Qualifications:

Personal Expectations

• Passion for Christ and the Gospel
• Life philosophy that aligns with TeachBeyond’s Statement of Faith
• Motivated by TeachBeyond’s mission and vision of transformational education
• Striving to embody the core values of the organisation: humility, excellence, love, and partnership
• Mature Christian experience, sound judgment, and professional acumen.

Education and experience

• Professional bookkeeping courses or work experience required

Professional and technical skills

• Strong attention to detail with excellent organisational and analytical skills
• Ability to handle multiple priorities with efficiency and independence
• High level of integrity, confidentiality, and professionalism
• Strong communication skills, both verbal and written
• Proficiency with accounting software (e.g., QuickBooks, Xero) and Microsoft Office 365
• Tech-savvy and capable of adapting quickly to new systems and tools.

General member expectations

• Participate actively in local church; follow a personal growth and lifelong learning plan; report regularly on ministry, participate in meetings and events mandatory for all members (prayer days, training, etc.).

Special Demands and/or Conditions:

Physical Demands

The physical demands described here are representative of those that must be met by a member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the member is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer, telephone, fax machine, and copier
• Specific vision abilities required by this job include close vision requirements due to computer work, reading, etc.
• Light to moderate lifting (up to 20 lbs.) may be required
• Regular, predictable attendance is required.

​​​​​​​Work Environment

The work environment characteristics described here are representative of those a member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If member is to be located and working from a TeachBeyond national office, the following may apply:

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic)
• Ability to work in a confined area
• Ability to sit and/or stand at a computer for an extended period of time
• Varying climates, work environments and cultural expectations based on travel required to be effective in the role.

​​​​​​​Additional Conditions

The demands described here are representative of those that are needed to perform the basic functions and the demands of the described position:

• Ability to adapt to relatively strenuous and stressful environments
• Ability to travel
• Local smartphone data capabilities.

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