Budget Analyst – P2

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance and daily supervision of the Operations Manager, with matrix reporting to HQ budget, the Budget Analyst is responsible for providing technical support to ensure the data completeness of labor distribution at the ECA Region as necessary, providing technical support to the ROM in the implementation of the new process for non-core post establishment, processing the GST tickets under the ECA RO and facilitating the timely update of the LD, providing coordination support with the HR team in effective position management in the system, coordinating monetization requests, providing helpdesk support services for the region and troubleshooting on unposted payroll, ensuring the data is complete for labor distribution to facilitate timely payroll posting, assisting Budget Section HQ in dedicated support, training, advice for Regional Office, Multi-Country Offices and COs.

The Budget Analyst works in close collaboration with Budget Section HQ, Programme and Operations colleagues, teams at the country level, UNDP staff and Government officials ensuring high performance and efficiency.

Key Functions and Accountabilities:

1. Provide technical support and ensure the data completeness of labor distribution:

• Support the PM/Budget owner in the field offices in conducting the pre-payroll posting checklist exercises and provide additional support for those offices with substantial payroll errors.
• Check the monthly LD validation processes, identify weak points, and train the project associates to validate the funding and budget for labour distribution in Quantum.
• Promote continuous improvements by guiding PMs/Budget owners to reflect realistic personnel costs and budget allocations for their project personnel.
• Train staff to enhance the order process efficiency for the labour distribution update once the WP is approved and the budget is baselined in the system.
• Conduct monthly data validation checks to identify inactive labour distribution and coordinate with the field offices for the timely creation of the LD.
• Conduct a final spot check before the payroll posting to identify missing LD and create the labour distribution.

2. Support non-core post management:

• Provide technical support to ROM in the implementation of the new process for non-core post establishment.
• Review and analyze the validity of the project distribution (availability of funds and sufficiency of the budget) for all new non-core post-establishment requests.
• Verify that post-establishment requests align with the post-creation timeline.

3. Process the GST tickets and facilitate the timely updating of the LD:

• Review and update the COA for position and labour distribution in Quantum.
• Validate the project timeline and ensure it aligns with the position and LD.
• Confirm the award is valid, has sufficient funds/budget, and the budget line has been allocated for the personnel cost to cover the costs for the post extension.
• Verify that the task IDs are valid, and that cross-charges are enabled.
• Review and analyze the staff commitment, validate and ensure it complies with the required scales.

4. Provide coordination support with the HR team in effective position management in the system:

• Monitor and ensure the position’s end dates are aligned with the personnel contract timeline.

5. Provide technical support for the implementation and roll out of the Portfolio and Project Management Stream (PPM) on the Quantum ERP Cloud Solution:

• Support in ensuring data integrity through coordination of data clean up and migration needs review and analyses;
• Support with the development of data clean up and migration proposals
• Deliver data migration support for the Region
• Support the analysis and implementation of transitional arrangements
• Provide first level help desk and technical support for the region for the PPM business stream in liaison with the Programme Management Specialist
• Escalate unresolved issues to the proper channels.

6. Support cost Recovery oversight:

• Monitor and support oversight of cost recovery – DPC.
• Collaborate with HQ DPC cell on questions and concerns regarding cost recovery.
• Ensure DPC is well incorporated in budgets for the new agreement.
• Participate in cost-recovery capacity building sessions and workshops in the region and the country offices
• Assist HQ DPC Cell in preparing the strengths and gaps analysis regarding DPCs collection within COs and at regional level.

7. Coordinate monetization requests:

• Assist in reviewing and processing monetization requests.
• Conduct quality checks of the monetization request before approval by RD.
• Maintain records and supporting documents (in GST) for all monetization requests for audit purposes.

8. Coordinate with the RO field offices for personnel distribution management:

• Monitor and analyze the missing labor distribution and coordinate with the relevant field office to fix the issues.
• Build a collaborative links between the field office and HQ budget team for effective personnel distribution management.
• Coordinate and follow up with field offices to resolve payroll exception errors.
• Provide technical support and assistance for project/payroll distribution issues.

9. Contribute to knowledge management and capacity building:

• Support the delivery of training and webinars to end users in ECA region for the Portfolio and Project Management Stream (PPM)
• Provide advice and support to programme staff in preparation of complex budgets and respond to their queries.
• Provide guidance and training to UN Women staff on budget issues, processes and procedures.
• Serve as a helpdesk contact person for Quantum Budgetary Control Module and respond to queries relating to budgets.

10. Support training and capacity building:

• Contribute to the knowledge management function for Quantum ERP Cloud Solution Portfolio and Project Management Stream (PPM) in the ECA region.
• Identify and document best practices and lessons learned from the region and ensure dissemination with UN Women offices and partners.
• Provide technical inputs to relevant knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: N/A

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good knowledge and expertise in financial planning and management;
• Good knowledge of complex financial rules and regulations, preferably UN/UN Women Financial Rules and regulations;
• Good conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation and knowledge product development is an asset;
• Good knowledge and experience in the application of complex financial systems and modules (such as Quantum);
• Good knowledge of spreadsheet and database packages;
• Ability to provide advice and support;
• Demonstrated knowledge of IPSAS/IFRS.
• Good analytical skills.

Recruitment Qualifications:

Education and Certification:

• Master’s Degree (or equivalent) in Business Administration/Economics, or any relevant field
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree

Experience:

• At least 2 years of demonstrated experience in providing budget and finance management support to programmes/projects;
• Demonstrated experience using an ERP system is required.
• Demonstrated experience at developing detailed budget reports for senior management is required.
• Demonstrated experience in supporting more than one office simultaneously is desirable.
• Demonstrated budget and finance experience of working in a regional or multi-country context is desirable;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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