Budget and Donor Relations Specialist – P3

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built; we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

 

For every child, CARE!

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

 

How can you make a difference?

Background:

The holder of the position has two main functions:

1. Ethiopia Country Office Budget Specialist (Reporting to Chief PMU)

The Specialist is: (i) a financial analyst, reviewing cost and programme data, analyzing and interpreting financial information and preparing reports; (ii) a liaison, coordinating and giving advice to programme managers and partners to ensure effective budget preparation, an effective and efficient management of financial resources during budget implementation and the consistent application of financial rules, regulations, policies and procedures; and (iii) a team member, working together and supporting the work of other staff of the country office and implementing improvements in the country office’s processes with the use of new technology and best practices where necessary.

• Serve as the focal person for contribution management in all matters relating to the multiple number of contributions received by the country office.
• Serve as the focal person for country offices’ management performance indicators; ensure all reporting requirements are fully met for the office; prepare weekly and monthly contribution management reports, taking into consideration the increased demand of complex, analytical reports in country office. Ensure quality information management through regular maintenance of contribution related information in VISION and e-filing on the office shared drive. Ensure compliance to donor conditions during implementation
• Reduce loss of funds due to grants expiring with remaining balances
• Plan grant expenditure and other timeliness to increase efficiency

1. Donor relationship manager for the European Union and ECHO (dotted line to Chief Donor Relations)

The European Union and ECHO are extremely important donor partners to the UNICEF Ethiopia Country Office. This position will act as the focal person for donor relations management stewardship, ensuring that all requests are responded to in a timely, coordinated and high-quality manner, and in line with UNICEF policies.

The position holder will also provide capacity building to the Country Office to strengthen alignment to donor conditions in line with the Framework Agreement such as adherence to donor visibility, donor reporting, eligible expenditures etc.

Summary of key functions/accountabilities:

Ethiopia Country Office Budget Specialist

1. Quality review of all non-standard donor financial reporting.
2. Quality review of all proposal and concept note budgets for alignment with Country Office and global guidelines.
3. Provide quarterly inputs to the donor humanitarian Financial Tracking System.
4. Provide financial analysis and updates related to the donor funding pipeline for the monthly salary analysis, and mail poll and mid-term review PBRs as requested.
5. Provide budget expenditure analysis as per donor partner requests.
6. Monitor office wide and grant specific progress and compliance of grants
7. Analyze and document business processes in respect to the contribution management and implementation, in order to contribute to their streamlining and simplification.
8. Conduct ad hoc complex analyses to inform management decision making and carry out any special studies and analysis requested by management with respect to the increased programme, budget, and partnerships and make appropriate recommendations on the application of the results.
9. Participates in the preparation of all programme reports for management, budget reviews, programme analysis, and annual reports as required.
10. Contribute to capacity building of Country Office staff and partners and build budget management capacity of operations and programme staff by facilitating training, following changes in the staffing structure and partners, providing one on one follow up support and knowledge sharing.
11. Elaborate and/or implement internal standard operating procedures in a complex emergency context and control of the financial workflows in the programme.
12. Perform other duties and back-up functions to other staff in the unit during their absence, as required.

Donor relationship manager for the European Union and ECHO

1. Strengthen/Maintain excellent relations with the EU and ECHO through donor relations management and stewardship.

• Ensure timely responses to all EU/ECHO communications.
• Internal multi-sectoral coordination of EU/ECHO requests and deliverables to ensure that ECO staff have clear guidance on expectations, to reduce transaction costs where possible, and to manage timeliness and quality of submissions to the donor.
• Organize/Coordinate donor meetings, preparation/quality assurance of presentations, capture action points/minutes.
• Flag any potential issues to the Chief Donor Relations to manage risks, policy adherence, reputation and relationship management.
• Internal tracker inputs are kept up to date related to the donor portfolio. (pipeline, contact lists, modifications etc.)

1. Capacity building to ECO staff on all aspects of EU and ECHO implementation in line with the Framework Agreement.

• Coordinate training sessions for Ethiopia-based staff with input from the PPD Brussels to increase the skills and knowledge of EU and ECHO narrative and budget reporting in line with the Framework Agreement and donor conditions.
• In collaboration with PPD, identify past errors and build capacity of staff through one-on-one and group training sessions.

Work closely with staff and build capacity to regularly review transactions to ensure alignment with donor conditions and to avoid ineligible expenditures.

 

 

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• An advanced university degree (Master’s or higher) in Project Management, Finance, International Development, Marketing, Business Administration, Commerce, External Relations, or related field).
  *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.

Work Experience:

• A minimum of five (5) years of relevant professional experience in audit, accounting, compliance, finance, risk management, business administration, management/operations or related fields.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Desirables:

• Knowledge of the United Nations system, its key actors and coordination mechanisms. Knowledge of UN/UNICEF corporate governance and organizational structure. Understanding of UN/UNICEF rules, regulations, policies, and procedures. In-depth knowledge of internal controls and proper accounting procedures and systems.
• Highly desirable: Knowledge of EU’s financial and contractual requirements, familiarity with EU’s control instruments.
• Developing country work experience and/or familiarity with emergency is considered an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

Builds and maintains partnerships (1) 

Demonstrates self-awareness and ethical awareness (1)

Drive to achieve results for impact (1)

Innovates and embraces change (1)

Manages ambiguity and complexity (1)

Thinks and acts strategically (1)

Works collaboratively with others (1) 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable a female candidates and persons with disability are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Visa residence requirements: i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

 

 

 

 

 

 

 

 ______________________________________________________________________

 

How cinfo Can Support You in the Application Process for This Position

• Application and Interview Preparation: Whether you’re preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance.
• For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility.

______________________________________________________________________