Budget and Finance Assistant

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Description

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• Administer the E-Imprest system. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
• Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
• Initiate, verify and process financial transactions and payments for WRO office related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
• Monitoring and processing salary work plan balances, expenditure, budget planned cost, adjustment of awards, task mapping, position parameters, creation, extension and termination of positions
• Extracting data from GSM and producing reports in a format which facilitates analysis and reporting as required.
• Review of services purchase orders – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records. 
• Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis
• Follow up on the closure of projects financial implementation through checking on submitted financial reports and supporting documents, conducting visits to implementing partners to verify submitted documents against original receipts and invoices for validation and quality assurance.
• Monitoring and processing of Common Payment Platform (CPP) payment instructions, payroll and payroll standing transactions (PST), payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches. 
• Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
• Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.

• Completion of secondary education, supplemented by training in the field of finance and automated accounting.

• Five years’ experience in applying administrative and financial procedures through progressive work in finance and accounting activities.

• Demonstrated knowledge of general accounting principles, procedures, and practices. 
• Ability to understand and apply administrative rules and procedures related to financial rules and regulations.
• Ability to maintain good working relationships with clients and stakeholders. 
• Delivering quality results in pressing situations and conflicting priorities.
• Stress and time management skills.
• Good knowledge of WHO systems, procedures and practices.

• Expert knowledge of English and Arabic.

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