The Budget and Finance Officer reports to the Head of Support Services.
The role provides efficient and continual support to the Department of Services through accurate and timely management of the budgets and budget follow-up tasks, financial reports and administrative matters linked to the service.
Tasks & Responsibilities
Budget
- Ensure verification and timely treatment of budget Vs actuals, dissemination to Budget Holders and coordination meetings with other departments on Budget Follow-up.
- Ensure rectifications of errors, as well as budget projections up to the end of the project / or annual cycle and the consolidation of the final Budget Follow-up.
- Ensure preparation of proposals’ budgets, yearly revised ones, and advice on best scenarios for using and sharing donors’ funds.
- Contribute to Procedures and tools upgrade.
- Contribute to Due Diligence preparation and other links with Donors.
- Ensure donor reporting is prepared on time and fulfils all donor’s obligations.
- Contribute to tax declaration, invoice follow-up up and communication with different authorities, including banks, Geneva and Federal authorities in link with the job.
- Master, maintain and upgrade the donors’ follow-up template, including reports proposals and donors compliance tools.
Finances
- Track different steps of an audit to ensure financial aspects are handled properly and timely ( invoice, payments).
- Enter in relation with partners and auditors for follow-up of financial items.
- Prepare for donors’ financial audit, first and second review.
Administration
- Prepare for authorities’ control, follow up on contract documentation.
- Incorporate recommendations from previous controls.
- Incorporate donors’ compliance files and integrate them into our processes tools.
- Respond to specific needs of the Head of Support Services for administrative matters.
Qualifications
Professional knowledge and experience
- Master’s degree or at least a University degree in finance, accounting or other equivalent degrees. CPA certification is an asset.
- At least 3 years of experience in accounting and finance roles.
- At leats 3 years experience in the non-profit sector for organisations working worldwide.
- Excellent knowledge of Microsoft Office Suite, organisational software, and Apple environment is an asset.
- Solution-oriented is essential.
- Solid IT skills and professional knowledge of Excel.
- Knowledge of different donors’ compliance, preferably ECHO/ EU BHA/ USAID, SDC, FCDO.
Competences
- Self-reliant and open-minded;
- Excellent problem-solving skills with attention to detail;
- Pro-active, organised, hard-working and reliable individual and work style;
- Team player with good interpersonal and organisational skills, flexible;
- Attentive to details;
- Excellent written and spoken English.
How to apply
Interested candidates should submit their applications (CV, cover letter, 2 references and salary expectations) by email to recruitment@hqai.org, mentioning the job title in the subject line, by February 21, 2024.
Please include two references and salary expectations in the application file to be considered for the position.
Please note that HQAI practice a reference check through the Misconduct Nondisclosure Scheme (MDS) for all new employees. By applying to the opening position inside HQAI, you agree in advance to this reference check. For more information on MDS https://misconduct-disclosure-scheme.org
We will only consider persons that have already right to work in the country. Due to the expected high volume of applications, only shortlisted candidates will be contacted. If you don’t get any return from HQAI within six weeks after closing date, please consider that you have not been selected.