Budget and Reporting Manager

Requisition ID: req50828

Job Title: Budget and Reporting Manager

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Amman – Al Rabeh, Jordan

Deadline: 15 March 2024

Job Description

Job Overview/Summary:

This position will be based in Amman and will assist the Budgeting & Reporting Coordinator by managing the day-to-day operations of the budgeting and reporting unit. Besides, this position requires a motivated, flexible, problem-solving leader with excellent analytical, communication skills and the ability to prioritize activities and work to tight deadlines.

Responsibilities:

• Ensures that donors’ budgets are prepared in accordance with IRC and donor requirements and submitted on time.
• Ensure that grants are fully implemented in compliance with donor regulations and IRC requirements and ensure timely submission of donor reports.
• Participate in preparing the Syria Fiscal Year Country Operating Budget following the IRC standard format.
• Participate in updating the operating budget and making sure that is available for use as a management tool during the development of new proposal budgets and during times of rapid expansion and/or program reduction.
• Provides recommendations to address projected funding shortfalls or lack of funding coverage for each component of the fiscal year budget.
• Prepare budgets for new proposals and revise existing budgets, ensuring that all costs are covered and are not under/over budgeted in addition to ensuring the correct use of IRC and donor budget formats.
• Works with the Budgeting & Reporting Coordinator on monthly Shared Program Cost allocations.
• Calculates and insert the correct Shared Program Costs for all new donor budgets.
• Participates in monthly Grant Review Meetings (GRMs) and presents spending status. Follows-up on action points identified during the meetings.
• Attends and provides support to all Grant Opening, Grant Review, and Grant Closing Meetings.
• Verify donor financial reports and ensures that they are in compliance with donor reporting formats and submitted in a timely manner as per contractual requirements.
• Provides advice on key donor compliance requirements in consultation with the Grants Unit.
• Provides guidance on staff salary mapping and guidance on shared program cost allocations for Budgeting & Reporting Coordinator review and further approval.
• Provides analysis of grants spending plans vs actual spending.
• Prepare Spending trend analysis and OB BVA sheets on a monthly basis.
• Any ad hoc responsibilities or tasks assigned by the line manager.

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Develop and implement remote management capacity building approaches to build the strengths the teams in Syria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

Qualifications

• At least 5 years of progressively responsible professional experience of NGOs budgeting and reporting.
• Previous experience in an emergency or conflict-afflicted setting is required.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• English is required.
• Travel: 25% to field sites as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to:Budgeting & Reporting Coordinator
Position directly supervises: Senior Budgeting & Reporting Officers

Key Internal Contacts: Grants department, Programs Department, Regional & HQ offices, SMT

Key External Contacts:Donors, Partners

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.