Budget Associate, G-6, Manila, PHILIPPINES

OBJECTIVES OF THE PROGRAMME

The Budget and Finance Unit aims to provide efficient financial and administrative services and support to the technical programmes in the Regional Office and to the country offices. The unit aims to provide updated budget information for the effective management and use of resources in the implementation of programmes for all budget centres, and control and monitoring of budget implementation.

DESCRIPTION OF DUTIES

Under the general supervision of the Budget Officer (NPO), the incumbent performs the following functions:

1. Process award distribution requests through Contributor Engagement Management (CEM) and workplan funding request of assigned budget centre/s.

2. Review and analyze resources and implementation of assigned budget centre/s periodically.

3. Prepare journal vouchers, budget General Ledger (GL) revisions and review and process expenditure batches.

4. Assist regional and country office staff from assigned budget centre/s on GSM related matters including but not limited to analysis of selected budget outcomes, planned cost, ceiling, award budget revisions, validation rule failures, reconciliation of awards, encumbrance follow up, Oracle Labor Distribution staffing cost posting to projects follow-up, outstanding receivables follow-up, expenditure analysis and other issues. Recommend specific actions the budget centre/s should follow to resolve issues.

5. Process and review hospitality/courtesy claim reimbursements, expenditure batches, Direct Financial Cooperation (DFC), direct implementations, Position Funding Clearances and reimbursable procurements in accordance with financial rules and policy.

6. Review donor agreements and project financial implementation reports for submission to donors/partners in accordance with WHO policies and procedures.

7. Assist in the preparation of budgetary/financial reports and briefing materials for Regional Committee Meeting (RCM), global governing body meetings (World Health Assembly, Executive Board (EB), Programme, Budget and Administration Committee) and adhoc management requests.

8. Review budget estimates for meetings submitted by the budget centre/s.

9. Review requests, correspondence and other documents that require budgetary clearance.

10. Draft correspondences related to the above duties.

11. Perform other related duties as may be assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completed secondary education with training in business administration or commerce and/or accounting, financial management and budget.

Desirable: University degree in business administration or commerce with specialization in budget/accounting or financial management. Professional qualification or licensure in accountancy, such as Certified Public Accountant is an advantage.

WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/ .

Experience

Essential: Minimum of eight years of budget, accounting or financial management experience, preferably in a large organization.

Desirable: Accounting/budget, finance experience from other UN agencies or international organization is desirable.

Skills

Thorough (or ability to acquire) knowledge of WHO Financial rules and regulations, IPSAS, WHO eManual provisions, rules, administrative rules and procedures. Has good computer skills and is able to adapt to various software applications, i.e. Excel, PowerPoint etc., including Enterprise Resources Planning (ERP). Has strong interpersonal and communication skills (ability to draft correspondence). Has strong analytical skills (ability to analyze and interpret source documents and data). Has the ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.

WHO Competencies Enhanced WHO Global Competency Model: who-enhanced-competence.pdf

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 935,973 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
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• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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