Budget & Finance Assistant

tendersglobal.net

Job Description

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and income/award and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advise budget centers on all aspects of income and awards management. Monitor the general ledger and subledgers and take action where necessary to correct errors.

DESCRIPTION OF DUTIES

Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of NPO – Programme Operations Officer, the incumbent performs a range of standardized tasks to support Finance functions such as:

Maintains tasks of the positions specifically related to Staff Health Insurance (SHI):

Review all SHI claims and invoices to ensure that all required background documentation is correct and included in the claim, record all SHI claims in control sheet and enter claims in HIIS or other computerized system with correct coding.
Initiate Direct Payment Requests for bills from hospitals/health care providers, Consolidate cases requiring approvals for submission to SHI Medical Adviser/Officer, HQ.
Prepare SHI letters of credit/guarantee, coverage certificates, journal vouchers and respond to queries from paying members/SHI, HQ.
Enter offline SHI claims, hospital bills in appropriate logs, maintain SHI electronic records.
Assist with calculations and preparation of vouchers relating to health insurance of Special Services Agreement (SSA) holders.
Maintain and file SHI records to facilitate easy retrieval.
Advise staff regarding staff health insurance matters.
Draft comments/correspondence related to the incumbent’s area of work (SHI).
Provide back-up support to other BFU staff and perform any other task as assigned by the supervisor

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary school education
Desirable: Degree/specialization in accounting would be an advantage.
Advanced training in computer applications including excel.

Experience

Essential: At least three years’ experience in accounting clerical work.
Desirable: Experience in a UN Organization or International Organization with proficiency in Microsoft excel.

Skills

A good understanding of WHO procedures and ability to understand/interpret WHO’s Staff Health Insurance rules and e-Manual provisions related to SHI;
Understanding of WHO automated accounting system (GSM) and accounting principles in general, an advantage.
Advanced knowledge of excel spreadsheets and its application for conversion of data into user friendly reports.

Use of Language Skills