Budget & Programming Associate G6, Fixed Term Appointment, 12 Months – Dar es Salaam Country Office

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JOB TITLE: BUDGET AND PROGRAMMING ASSOCIATE (G6)
TYPE OF CONTRACT: FIXED TERM
UNIT/DIVISION: SUPPORT SERVICES
DUTY STATION (City, Country): DAR ES SALAAM
DURATION: I YEAR RENEWABLE SUBJECT TO FUND AVAILABILITY & SATISFACTORY PERFOMANCE
 

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A university degree in Business Administration, Statistics, Finance, Economics or other relevant field will be an added advantage. Additional professional trainings in project management, statistical analysis and/or operational planning and management are desirable.
Languages:
Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

This job holders typically report to the Budget & Programming Officer. The job holder at this level is expected to demonstrate responsibility and initiative to respond independently to complex queries with only general guidance. Also, the job holder is required to use judgment in dealing with unforeseen problems on a daily basis and support management of financial resources and may provide guidance to other staff.

JOB PURPOSE

To provide a range of specialized Budget and Programming support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall guidance and direct supervision of the Budget Officer will be responsible for:
1. Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
2. Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
3. Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
4. Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
5. Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
6. Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
7. Provide inputs for the CO Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines.
8. Where needed, contribute to the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the
allocation of corporate stocks.
9. Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
10. Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
11. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
12. Perform other relevant duties as required.

OTHER SPECIFIC JOB REQUIREMENTS

Skills and Experience:
• Experience performing analytics of medium complexity and presenting the information to meet various audience needs.
• Experience preparing, managing and reporting on operational budgets.
• Experience in working with large datasets, extracting information from them in an easy to interpret manner.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.
• A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations.

TERMS AND CONDITIONS

• The position is full time and open to nationals of Tanzania only
• Only shortlisted candidates will be contacted.

DEADLINE FOR APPLICATIONS

•    The deadline for receiving applications is 12 July 2024.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.